Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements.

Responsibilities:
• Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities.
• Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding.
• Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules.
• Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines.
• Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements.
• Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies.
• Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.• Demonstrated background in grant administration, grant finance, or financial reporting within a nonprofit, government, or education setting.
• Solid knowledge of budgeting practices, accounting fundamentals, and compliance standards tied to externally funded programs.
• Hands-on experience with accounting or financial management systems such as QuickBooks or comparable platforms.
• Strong analytical ability with a high level of accuracy when reviewing transactions, reports, and supporting documentation.
• Excellent organizational and problem-solving skills, with the ability to manage multiple deadlines and reporting requirements.
• Clear written and verbal communication skills for coordinating with internal teams and external funding contacts.
• Proficiency with administrative and business tools that support scheduling, expense coordination, and general office operations.