Operations Specialist FS

Operations Specialist

We're looking for an Operations Specialist to provide business support and administrative functions within Field Services. They support Field Service operational leaders across all commercial business processes and required communications, including final invoicing. They will assist regional operational leadership in quoting, order entry, purchasing, pricing change orders, and invoicing customers.

What You'll Do:

• Manage and update the division's monthly activity log and backlog, maintaining accuracy and timeliness.
• Support developing and maintaining business forecasts to provide critical insights for strategic decision-making
• Monitor revenue accrual and clearance processes, ensuring profit margins align with company goals.
• Price Change Orders
• Analyze and track labor and expenses to evaluate and improve cost efficiencies
• Oversee daily administrative operations to ensure a smooth and efficient office environment
• Ensure accurate and timely entry of daily and weekly timekeeping records
• Retrieve and verify Purchase Orders from portals and customers, ensuring accurate commercial data
• Generate fixed-price and time & material invoices
• Maintain confidentiality of sensitive commercial and financial data, ensuring data protection and avoiding conflicts of interest

The Experience We're Looking For:

• Minimum 3 years' experience in service business billing or related function
• Strong organizational and multitasking abilities
• Comfortable working cross-functionally and managing multiple priorities
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Proficient using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.

Additional Requirements:

• Able to work remotely with minimal travel
• High school diploma or GED required
• Legally authorized to work in the United States
• Valid driver's license
• Must successfully complete a background check and pre-employment/random drug tests

Bonus Points for:

• Bachelor's degree in business or related field preferred (or equivalent experience)
• Previous experience in the power generation industry

Why Join RMS Energy: We're not just another power services company. We're a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Competitive Compensation Merit-based raises
• Full Benefits Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth Be part of a fast-growing company with promotion potential
• 401(k) with Company Match Traditional & Roth options + free investment guidance
• Education Support Paid training, certifications, and industry memberships
• Generous PTO Paid vacation, holidays, and sick leave
• Employee Assistance Program Legal, financial, and mental wellness support

Want to be part of something meaningful? Apply today and join a team where People, Purpose, and Power come together your future starts here. RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we're committed to creating an inclusive environment where all employees feel valued and empowered.