Project Coordinator

Role Description

WSP is currently initiating a search for a Power Delivery Project Management Project Coordinator. Be involved in projects with our Project Management Team and be a part of a growing organization that meets our clients' objectives and solves their challenges. This position should be based out of Denver CO, Fort Worth TX, Boise ID, Saint Louis MO, Kansas City MO, Ann Arbor MI, Columbus OH or remotely from any mutually acceptable location.

This Opportunity provides advanced administrative and logistical support to project teams by:

• Coordinating activities that promote operational efficiency, documentation integrity, and cross-functional collaboration.
• Overseeing complex assignments requiring the ability to interpret project plans, manage information workflows, and ensure timely execution of critical tasks.
• Working independently with minimal supervision to resolve issues, implement process improvements, and contribute to successful project delivery.
• Serving as a key liaison between Project Managers, Project Leads, internal departments, and external stakeholders to facilitate seamless project coordination and reporting.

Qualifications

• High school diploma or equivalent.
• Minimum of 5+ years of relevant post-education experience in related job capacity.
• Strong understanding of project lifecycles, including planning, execution, and close-out phases.
• Demonstrated ability to independently manage multiple priorities in a fast-paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Experience with documentation management platforms such as SharePoint, Procore, or similar systems.
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities.
• Strong attention to detail and commitment to maintaining data accuracy and integrity.
• Ability to interpret and implement project coordination policies, procedures, and standards.
• Professional communication skills for drafting correspondence, managing inquiries, and presenting project updates.
• Experience compiling data and generating reports tailored to diverse audiences and stakeholders.
• Capacity to identify process inefficiencies and suggest or implement enhancements.
• Comfort navigating cross-functional relationships between technical, administrative, and financial teams.
• Strong problem-solving skills with the ability to resolve non-standard challenges using sound judgment.
• Skilled in time management and able to monitor and coordinate across multiple task owners and deadlines.
• Ability to work independently with minimal direction and to prioritize tasks based on changing project needs.
• Experience managing documentation associated with subconsultants, contracts, and permits.
• Ability to maintain confidentiality and handle sensitive materials appropriately.
• Track record of contributing to successful team coordination on medium to large-scale projects.
• Ability to lead documentation audits or coordinate data gathering during internal or external reviews.
• Willingness to support the development of junior staff in coordination-related tasks.
• Demonstrated reliability, initiative, and accountability in supporting project teams.
• Ability to meet attendance schedule with dependability and consistency.

Requirements

• Associate's Degree (preferred).
• Experience supporting multi-office or multidisciplinary project teams within a consulting engineering firm (preferred).
• Familiarity with Primavera, Oracle, or Deltek systems (preferred).
• Familiarity with electric distribution design processes and timelines (preferred).
• Exposure to AEC or PMI project documentation standards, including QA/QC practices (preferred).
• Knowledge of regulatory and contractual documentation requirements in Power Delivery or Electric Utility projects (preferred).
• Professional training or coursework in project coordination, document control, or construction administration (preferred).

Benefits

• Comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career.
• Coverage related to medical, dental, vision, disability, and life.
• Retirement savings.
• Paid sick leave.
• Paid vacation (or other personal time).
• Paid parental leave.
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.