AP/AR Specialist

Job Description

Job Description

Join a stable, growth-focused leader in the recycling and sustainability industry! We're seeking a highly organized and detail-oriented Office Manager with strong accounting experience to play a key role in the day-to-day operations of our business. This position is ideal for someone who enjoys wearing multiple hats, balancing administrative responsibilities with hands-on accounting duties, and helping keep an organization running efficiently.

As a trusted member of the team, you'll oversee office operations, support financial processes such as accounts payable, accounts receivable, and reconciliations, and serve as a vital resource for employees, customers, and vendors. If you're a proactive problem-solver who thrives in a fast-paced environment and wants to contribute to an industry focused on sustainability, resource conservation, and environmental stewardship, we'd love to hear from you.

Qualifications:

1+ year of experience in accounts payable or accounts receivable duties

Experience with office duties including customer service, data entry, and general office management

Must have experience with QuickBooks

Ability to handle multiple tasks and deadlines

Job Description

We are seeking a dependable, organized, and detail-oriented Office Manager to serve as an Accounting and Dispatch Generalist. In this hands-on role, you will support a wide range of activities including accounting, bookkeeping, accounts payable, accounts receivable, truck dispatching, and general office support. This position is ideal for someone who enjoys variety, values being a key member of the team, and is comfortable moving between accounting tasks, dispatch support, answering questions, and taking on special projects as needed.

Responsibilities include

• Provide backup support for accounts payable and accounts receivable activities.
• Process invoices, purchase tickets, payments, and other transactional accounting entries accurately and on time.
• Review and approve vendor invoices, verify account coding, and investigate and resolve discrepancies.
• Reconcile vendor, customer, bank, and other accounts to ensure accuracy and completeness.
• Assist with bookkeeping tasks and support month-end and year-end closing processes.
• Support the Controller with accounting projects, reporting, and other financial initiatives.
• Provide backup support for truck dispatching, including coordinating schedules and assisting with logistics as needed.
• Communicate clearly and professionally with customers, vendors, drivers, and coworkers by phone, email, and messaging.
• Respond to customer and vendor questions and help resolve issues promptly and courteously.
• Maintain organized accounting, administrative, and dispatch records in both digital and physical formats.
• Order office supplies, monitor inventory levels, and ensure the office is adequately stocked.
• Assist with various office, accounting, and freight division projects as assigned.
• Maintain strict confidentiality of company, customer, and financial information at all times.
• Adapt to changing priorities and perform other duties as assigned to support the team and business operations.

Essential Skills

• At least 1+ years of experience in accounting, bookkeeping, accounts payable, accounts receivable, administration, dispatch, or a similar transactional role.
• Hands-on experience with accounts receivable, including processing payments and performing reconciliations.
• Hands-on experience with accounts payable and accounts payable/receivable processes.
• Recent, practical experience using QuickBooks, with strong proficiency in navigating and performing day-to-day accounting tasks within the software.
• Basic understanding of accounting principles and comfort working with numbers and financial data.
• Ability to perform account reconciliations for vendors, customers, bank accounts, and general ledger accounts.
• Experience supporting customer service functions, including professional communication and follow-up.
• Comfort with soft collections activities, such as polite reminders of past-due payments to customers.
• Ability to assist with dispatching operations when needed.
• Experience with or exposure to credit analysis, general ledger work, month-end processes, and financial reporting.
• Strong attention to detail and accurate data-entry skills.
• Ability to prioritize multiple tasks and manage changing priorities effectively.
• Professional communication skills with customers, vendors, drivers, and coworkers in person, by phone, email, and messaging.
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
• Dependable, adaptable, and willing to step in wherever help is needed.
• Positive attitude, strong work ethic, and commitment to punctuality.
• Comfort handling confidential financial information responsibly.
• Willingness and ability to learn new software and processes.

This is a Contract position based out of Tualatin, OR.

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tualatin,OR.

This position is anticipated to close on Oct 1, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.