Assistant Facilities Manager

Assistant Facilities Manager

A global leading tech firm is looking to hire an Assistant Facilities Manager to join their team. The AFM plays a key role in supporting the strategic and day-to-day management of a large corporate campus consisting of two buildings totaling nearly half a million sq ft in central Austin. This position supports a dynamic, fast-paced workplace for a global technology company and is responsible for helping ensure that facilities are safe, efficient, innovative, well-maintained, and aligned with an exceptional employee and visitor experience. Working closely with the Facilities Manager and cross-functional business partners, the Assistant Facilities Manager will oversee building operations, maintenance, vendor relationships, workplace services, and operational initiatives across both facilities. The ideal candidate is a proactive, highly organized facilities professional who thrives in a complex corporate environment and can balance strategic priorities with hands-on operational responsibilities.

Responsibilities

• Assist in the overall management and operation of the campus.
• Support the delivery of a safe, efficient, highly functional, and professional workplace environment for employees, executives, clients, and visitors.
• Conduct regular inspections of offices, common areas, conference spaces, mechanical rooms, exterior areas, and other building spaces to ensure operational excellence.
• Oversee and coordinate preventive and corrective maintenance programs.
• Monitor the performance and condition of critical building systems, including HVAC, electrical, plumbing, building automation systems, elevators, fire and life-safety systems, and other infrastructure.
• Respond to facility-related issues, service requests, and operational concerns in a timely and customer-focused manner.
• Identify opportunities to improve building performance, operational efficiency, sustainability, and the overall workplace experience.
• Partner with internal stakeholders/clients/employees to support high-quality workplace experience across both facilities.
• Assist with the coordination of office moves, space planning, furniture installations, and workspace reconfigurations.
• Support conference room, collaboration space, and common-area functionality.
• Work collaboratively with teams such as Information Technology, Security, Human Resources, Workplace Experience, and Corporate Services.
• Assist with workplace initiatives designed to support employee productivity, engagement, and collaboration.
• Coordinate and oversee relationships with vendors, contractors, and service providers.
• Assist with vendor selection, contract administration, scheduling, and performance management.
• Monitor service quality and ensure vendors meet established service levels and company expectations.
• Coordinate vendor access, work activities, and compliance with site security and safety requirements.
• Review invoices, service reports, and other documentation for accuracy and completion.
• Support compliance with applicable building codes, safety standards, and environmental regulations.
• Assist with fire and life-safety inspections, testing, training, and emergency preparedness.
• Partner with Security and other internal teams to support facility access, contractor management, and site security requirements.
• Participate in emergency response and business continuity planning.
• Maintain accurate records related to inspections, maintenance, repairs, incidents, and regulatory compliance.

Qualifications

• Bachelor's degree preferred but not required
• 3–7 years of experience in facilities management, corporate real estate, workplace operations, property management, or building operations.
• Experience supporting large, complex corporate facilities or multi-building portfolios.
• Strong working knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, and building automation systems.
• Experience managing vendors, contractors, and service providers.
• Proficiency with Microsoft Office and facility, maintenance, or workplace management systems.