Assistant Facilities Manager

Assistant Facilities ManagerA global leading tech firm is looking to hire an Assistant Facilities Manager to join their team. The AFM plays a key role in supporting the strategic and day-to-day management of a large corporate campus consisting of two buildings totaling nearly half a million sq ft in central Austin. This position supports a dynamic, fast-paced workplace for a global technology company and is responsible for helping ensure that facilities are safe, efficient, innovative, well-maintained, and aligned with an exceptional employee and visitor experience. Working closely with the Facilities Manager and cross-functional business partners, the Assistant Facilities Manager will oversee building operations, maintenance, vendor relationships, workplace services, and operational initiatives across both facilities. The ideal candidate is a proactive, highly organized facilities professional who thrives in a complex corporate environment and can balance strategic priorities with hands-on operational responsibilities.ResponsibilitiesAssist in the overall management and operation of the campus.Support the delivery of a safe, efficient, highly functional, and professional workplace environment for employees, executives, clients, and visitors.Conduct regular inspections of offices, common areas, conference spaces, mechanical rooms, exterior areas, and other building spaces to ensure operational excellence.Oversee and coordinate preventive and corrective maintenance programs.Monitor the performance and condition of critical building systems, including HVAC, electrical, plumbing, building automation systems, elevators, fire and life-safety systems, and other infrastructure.Respond to facility-related issues, service requests, and operational concerns in a timely and customer-focused manner.Identify opportunities to improve building performance, operational efficiency, sustainability, and the overall workplace experience.Partner with internal stakeholders/clients/employees to support high-quality workplace experience across both facilities.Assist with the coordination of office moves, space planning, furniture installations, and workspace reconfigurations.Support conference room, collaboration space, and common-area functionality.Work collaboratively with teams such as Information Technology, Security, Human Resources, Workplace Experience, and Corporate Services.Assist with workplace initiatives designed to support employee productivity, engagement, and collaboration.Coordinate and oversee relationships with vendors, contractors, and service providers.Assist with vendor selection, contract administration, scheduling, and performance management.Monitor service quality and ensure vendors meet established service levels and company expectations.Coordinate vendor access, work activities, and compliance with site security and safety requirements.Review invoices, service reports, and other documentation for accuracy and completion.Support compliance with applicable building codes, safety standards, and environmental regulations.Assist with fire and life-safety inspections, testing, training, and emergency preparedness.Partner with Security and other internal teams to support facility access, contractor management, and site security requirements.Participate in emergency response and business continuity planning.Maintain accurate records related to inspections, maintenance, repairs, incidents, and regulatory compliance.QualificationsBachelor's degree preferred but not required3–7 years of experience in facilities management, corporate real estate, workplace operations, property management, or building operations.Experience supporting large, complex corporate facilities or multi-building portfolios.Strong working knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, and building automation systems.Experience managing vendors, contractors, and service providers.Proficiency with Microsoft Office and facility, maintenance, or workplace management systems.