Accounting Associate - Accounts Payable

Accounting Associate – Accounts Payable

Tennessee Valley Railroad Museum

The Tennessee Valley Railroad Museum (TVRM), located in Chattanooga TN, was established in 1961 and is the premier visitor destination that preserves and conveys the rich history of railroading in the southeastern United States. Among its several regular excursions, TVRM’s passenger trains run on a historic route, which includes Missionary Ridge Tunnel, completed in 1858 and on the National Register of Historic Places. In addition to the passenger excursions, TVRM preserves railroad equipment to educate visitors about the importance of this industry and how it helped create the modern world in which we live.

The team at TVRM leads within the organization’s vision, mission, and values, the Accounting Associate - Accounts Payable will support the Finance & Administration Director who has financial, accounting, administrative operations, and cultural responsibilities for the individuals for which they are responsible and works as a member of senior leadership to fulfill the strategic objectives of the organization.

The Accounting Associate – Accounts Payable produces and verifies the invoices and supporting documentation for vendors and gives service support by answering queries on the invoice, adjustments, and settlements. Coordinates actions to ensure timely and efficient processing of invoices. Coordinates day-to-day activities for invoice processing to ensure timely payment to suppliers. Performs verification of expense distributions. Ensures invoices and entries are properly approved, documented, and recorded as incurred. Analyzes monthly results and assists in providing variance explanations for expenses and/or other key performance indicators.

Information about TVRM may be found by visiting

Accounting Associate – Accounts Payable

Reports to: Finance & Administration Director

General description: The Accounting Associate - Accounts Payable role is a full-time, non-exempt position that is responsible for supporting the accounting function for the businesses of Tennessee Valley Railroad Museum (TVRM).

Key Job Responsibilities:

• Gathers purchase orders, charge slips, sales tickets, and prepares payments.
• Maintains all payment or other transaction records, and files documents.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies, allocates, and posts details of business transactions to subsidiary accounts.
• Assist with preparing documentation for audits and reporting.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Record and reconcile daily financial transactions (sales, donations, grants, etc.).
• Receive and verify expense reports from personnel.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Adheres to company policies and procedures at all times.
• Works effectively across teams, as needed, to collaborate and deliver on operational goals.
• Works evenings and weekends for events or campaigns as needed.
• Maintains regular and predictable attendance, including working overtime as needed.
• Works cooperatively and collaboratively with team members, guests, and vendors.
• Performs any other tasks assigned by members of the leadership team.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of accounting experience.
• Proficiency in Accounting Software and Microsoft Office Suite.
• Understanding of GAAP and nonprofit accounting principles.
• Superior attention to detail.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and meet deadlines.
• Strong interpersonal skills and a team-oriented mindset.
• Effective partnership with internal/external partners and service providers

Work Environment

Work is predominantly performed in a quiet to moderately loud office environment that is on property. Required to remain in stationary position 75% of the time, occasionally move about inside the office and outside on property, constantly operate computer and other office productivity machinery such as copier and position self to maintain files in cabinets and occasionally lift up to 25 pounds; must be able to work outside and be on your feet daily.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

TVRM is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment and subsequent opportunities for training and/or promotions for all job titles without regard to race, national origin, gender, gender identity, age, religion, disability, sexual orientation, veteran status, marital status, or any other status protected under local, state, or federal laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities