Office Manager

CordenPharma Office Manager

CordenPharma is a leading full-service Contract Development and Manufacturing Organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, we help pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving people's lives.

Our network, spanning Europe and the U.S., provides flexible and specialized solutions across six technology platforms: Peptides, Lipids & Carbohydrates, Injectables, Highly Potent & Oncology, Small Molecules, and Oligonucleotides. We strive for excellence in supporting this network and are committed to delivering the highest quality products for patient well-being.

We strive for excellence. We share our passion. Together, we make a difference in patients' lives.

Summary

Highly organized, service-oriented, and comfortable being the front-facing office presence for employees, guests, and day-to-day workplace needs. Shaping the day-to-day workplace experience by ensuring efficient operations and fostering a positive, productive culture.

Responsible for overseeing the administrative staff, managing schedules and office workflows, and ensuring supplies and equipment are well maintained. You'll also plan and organize administrative work, refine procedures, and manage special projects as needed.

As the central coordination point for the office, you'll ensure that offices, meeting spaces, and facilities run effectively, that employees have the resources they need, and that the workplace reflects the company's culture and commitment to operational excellence.

Essential Duties and Responsibilities

Includes the following. Other duties may be assigned.

Office Operations

Oversee day-to-day operations, scheduling, and upkeep of a clean, organized work environment

SOPs

Create and regularly update a departmental manual of standard operating procedures to ensure all team members have clear guidance on office tasks and protocols

Customer & Vendor Communication

Serve as a key contact for customers, carriers, and vendors. Coordinate orders, deliveries, and problem resolution to ensure seamless service

Communication

Serve as the primary point of contact for employees, auditors, vendors, clients, and other stakeholders at Flatirons

HR & Safety Support

Assist with employee onboarding/offboarding & interview coordination, as needed, and enforcement of Health and Safety policies

Security

Collaborate with the onsite Safety Team to maintain secure and well-protected office spaces

Facilities Management

Oversee maintenance, repairs, cleaning, and building services to ensure a safe, functional, and welcoming workplace. Work with the Admin Team to coordinate space planning, office moves, seating assignments, and workspace optimization

PMO Support

Provides client support for the Director of Project Management Organization (PMO)

Continuous Improvement

Identify and implement process improvements in office operations, shipping efficiency, and inventory management. Partner with Site Leadership on special projects to enhance overall site performance

Facilities Strategies

Develop long-term facilities strategies aligned with company growth and operational needs

Event Coordination

Assist with event coordination as needed

Provide assistance and coverage for Front Office function as needed

Leadership & Budget Responsibilities

Administrative Leadership

Supervisory responsibilities include daily leadership of team, training, and development; interviewing and hiring; managing time and attendance records; performance appraisals; rewarding and disciplining employees; and resolving daily problems and conflicts.

Financial Oversight

Track office expenses, process invoices, enter purchase requisitions, and ensure adherence to budget guidelines. Support the purchasing of goods and services including SAP purchase requisition creation, SAP invoice receiving, PO balance support, and reconciliation of purchases and T&E card

Safety & Environmental Responsibilities

Every individual is personally responsible for the safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience.

Quality Responsibilities

Corden Pharma Colorado (CPC) is a manufacturer of a variety of pharmaceutical products. In following Current Good Manufacturing Practices (cGMP), Corden Pharma Colorado manufactures in accordance with the US Food and Drug Administration (FDA), International Council for Harmonisation Q7 (ICH), and other global regulations as applicable. This is critical as it is our mission to not place patients at risk due to inadequate safety, quality, or efficacy. CPC's Quality Management System, which incorporates cGMP, is designed to deliver this quality objective. Attainment is produced through the requisite participation and commitment of all staff across departments and at all levels within the company.

cGMP is the part of Quality Management System ensuring products are consistently produced to accurate quality standards. Adherence to clearly defined procedures, in compliance with the principles of cGMP, is required when performing operations across Corden Pharma Colorado.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Experience

Proven experience in facilities management, office management, or corporate operations. Knowledge of workplace safety standards and building operations. Three years of administrative experience

Software Proficiency

Experience with Microsoft Office, SharePoint, SAP, Outlook, and office management software

Education

A High School Diploma is required; a Bachelor's Degree in Business or related field is preferred

Preferred

Experience managing multi-site corporate facilities

Familiarity with workplace technology systems (access control, ticketing systems, space-planning tools)

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

Notary Public authorization

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; work with hands; and reach above shoulder height. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typical of an office environment.

Core Competencies

These are the specific areas of knowledge, skill, and ability that are important for successful job performance. They must be job related and consistent with business necessity.

• Professionalism
• Excellent multitasking, time-management, and prioritization skills
• Ability to supervise, mentor, and delegate tasks to administrative staff
• Strong interpersonal and communication skills (verbal and written)
• Budget and vendor management
• Ability to manage in a diverse environment with a focus on client and customer service
• Problem-solving and decision-making
• Adaptability and proactive planning
• Ability to handle confidential information

Salary