House Manager / Family Assistant

House Manager / Family Assistant

Location: Seattle, WA 98122

Employment Type: Part-time, 25-30 hours per week (with potential to grow to full-time)

Schedule: Monday through Thursday, 1:30-6:30 PM, plus one floating day (Friday, Saturday, or Sunday)

Compensation: $30-$38/hour, based on experience

Start Date: ASAP

Requirements

• Reliable personal vehicle and valid driver's license required
• Must be authorized to work in the United States
• Up to date on general vaccinations
• Maintain a smoke-free and fragrance free environment
• Reliable transportation
• CPR and First Aid certification preferred
• Bilingual candidates strongly preferred

About Our Family

We're a busy, warm, and organized family of four living in Seattle. Our household runs on intention, not chaos, and we've put a lot of thought into how things work. One parent keeps a steady office schedule while the other is in a flexible season, and together we're managing two young kids, camps, activities, weekly logistics, and everything that comes with a full household.

The mornings belong to us. The afternoons are where we need a partner.

From about 1:30 PM onward, the house becomes a moving target: pickups, dinner, kids' routines, laundry, grocery gaps, and the mental load of thinking three steps ahead. We have support in place (a long-time housekeeper and a bi-weekly chef), but what we're missing is a consistent, proactive presence who makes the whole machine run smoothly without being asked.

We love our kids deeply and want them to have a warm, steady presence in the home. We're a household that genuinely welcomes diversity and values people who bring their whole selves to their work. Occasionally, extended family may be in residence for longer visits and would be treated with the same respect as the parents of the household.

We are naturally private and value professionalism, discretion, healthy boundaries, and clear communication. The ideal candidate genuinely enjoys bringing order to complexity, collaborating with the parent to create efficient systems, and ensuring everything behind the scenes runs smoothly.

Ultimately, we hope to find a long-term partner who provides peace of mind by managing the many moving parts of our home with care, consistency, and professionalism—allowing our family to focus on work, travel, and time together, knowing everything is thoughtfully handled.

Who You Are / What We're Looking For

Highly organized and naturally proactive, you create order, structure, and efficiency behind the scenes. You anticipate needs, identify solutions, and take thoughtful action without requiring constant direction. While Mom has already established many strong systems and processes, you will serve as a trusted partner who can seamlessly step into those existing workflows, support and enhance them where appropriate, and operate independently with minimal oversight. You understand when to take initiative, when to collaborate, and how to augment the family's efforts by bringing organization, follow-through, and thoughtful execution to the day-to-day management of the household.

You bring a calm, professional presence and understand how to work respectfully within a private household. Discretion, sound judgment, and clear communication are second nature to you. You maintain healthy boundaries, keep the family appropriately informed, and confidently manage responsibilities with a high degree of independence and accountability. You understand professional expectations. You communicate clearly and respectfully, and you have the emotional intelligence to read the room and recognize when the family is focused on work, personal commitments, or simply needs space. You exercise good judgment, know when to take initiative, and approach situations with a solutions-oriented mindset. Your professionalism, discretion, and service-oriented nature allow you to support the family seamlessly while helping life run more smoothly behind the scenes.

You have a natural warmth with kids. You're the kind of person kids gravitate toward because you're steady and genuine, not because you're putting on a show. You're kind but firm when you need to be, patient always, and you don't bring loud energy into a home that runs better calm.

You approach situations with a solutions-oriented mindset, bringing thoughtful recommendations rather than simply identifying problems. Service is at the core of how you operate, and it shows in your professionalism, discretion, and commitment to making life easier for the family.

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Warm and engaging with children while remaining firm, consistent, and confident in setting boundaries
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Open to feedback and collaboration
• Exceptional follow-through and commitment to execution
• Calm, steady
• Values professionalism, healthy boundaries, and supporting a private family with integrity

Key Responsibilities:

Family Support & Child Assistance

• Pick-ups 3-5 times per week
• Light supervision / back-up childcare / date night
• Prep backpacks/clothing/snacks for the summer camps and snacks during the school year
• Kid-related errands

Household Management & Organization

• Create and/or Maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs
• Event/holiday/guest prep and be present for the family events
• Packing/unpacking for travel
• Indoor plant care

Deep Cleaning & Special Projects

• Building the list for deep cleans for the house cleaner (fridge, oven, baseboards) - and doing the walkthrough to ensure completion
• Refresh garage/mudroom/entry - (sweep out the leaves)
• Clean humidifiers/air purifiers
• Organizational projects (toys, gear)

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Planning & Prep

• Prep healthy meals/snacks (daily salad, pasta, or fruit bowl)
• Prep school lunches for summer camps
• Grocery shopping
• Follow healthy preferences - healthy food
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash/fold/organize laundry
• Ironing/steaming and special garment care
• Linen rotation
• Keep laundry areas tidy and well-stocked with supplies

Vehicle Management

• Cleaning/organizing vehicles - vacuuming the car once per week

Vendor & Property Oversight

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance
• Manage outdoor spaces - toy clean up

Administrative & Personal Assistant Support

• Calendar management (including household schedules)

How to Apply

Please submit a short intro letter telling us a bit about your background and why this role is a great fit, along with an updated resume and 3 professional references with contact information. Please note that this role requires a background check.

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