Bookkeeper

Description POSITION: Bookkeeper

JOB CODE: FSATB2

OCCUPATIONAL GROUPING: Fiscal Services REPORTS TO: Director of Finance and Business Operations CLASSIFICATION: Non-Exempt POSITION TYPE: Full Time (8-Hours)/Full Year (12-Months)

SALARY GRADE: 31

HOURLY PAY RANGE: $26.11 to $28.12 LOCATION: City of Industry, CA

PROGRAM SUMMARY

Plaza de la Raza Child Development Services, Inc. (Plaza) is a comprehensive early childhood education program with a focus on school readiness for children zero to five years of age. Developmentally appropriate services are provided for children from low-income families, zero to five years of age. Plaza de la Raza currently serves over 650 children and their families.

DEFINITION

Under general direction this position performs varied and responsible technical accounting duties and responsibilities involved in the preparation, review, and maintenance of specialized financial and statistical records, Head Start/Early Head Start and State funded programs, performs related duties as assigned.

SUPERVISION RECEIVED

The Director of Finance and Business Operations provides general directions and supervision for this position.

DUTIES AND RESPONSIBILITIES

Prepares a variety of financial and business operations related reports for federal, state and county governments. Prepares federal and State claim forms and schedules for expenditures and reimbursements for projects related to business operations. Performs routine calculating, posting, filing and verification to obtain financial data for use in transactions such as expense and disbursements vouchers, remittances, paid and due invoices, checks and claims. Processes and monitors all procurement forms: requisition orders, purchase orders, receiving reports for business operations. Assists with compiling and analyzing bid packages given managerial guidance. Verifies, assembles, sorts, and tabulates fiscal and statistical data. Verifies, posts, and maintains complete set of records for transactions. Prepares and reconciles subsidiary ledgers. Participates in the development and coordination of agency budget records. Checks and verifies invoices versus purchase orders for accuracy. Input and updates budget data as required. Compiles specialized accounting charges and reimbursement schedules used by specific vendors. May assist with specialized purchase transactions, and worksheet reconciliations. Record and reconcile cash receipts, disbursements, journal entries, and monthly bank statements. Monitor and verify expenditures to ensure compliance with budget and Head Start cost principles. Manage petty cash, reimbursements, and outstanding payables. Support annual audits, OHS reviews, and monitoring. Proficiency in accrual and fund accounting. Skilled in accounting software (MIP/Abila preferred) and Excel for reconciliations and schedule. Maintain high attention to detail and confidentiality. Performs other duties as assigned.

JOB REQUIREMENTS

Knowledge of: General finance and accounting principles, including balancing and reconciling accounts monthly, and multiple software programs. Head Start/Early Head Start financial requirements and regulations. MIP and Microix accounting software. Paylocity Payroll. Microsoft Office software and Grant Application Budget Instrument (GABI). 45 CFR Part 74 Uniform Administrative Requirements for Awards and Sub awards to Institutions of Higher Education, Hospitals, Other Nonprofit Organizations and commercial organizations. CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Instructions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110). 2 CFR Part 210 and OMB Circular A-122 Cost Principles for Non-Profit Organizations A 133 Audits of States, Local Governments and Non-Profit Organizations. Ability to: Read, analyze, and interpret procedures and government regulations relevant to the position. Use basic math skills for computation and reconciliation. Interpret Head Start Performance Standards for facilities. Solve practical problems in reconciling account balances and invoice variances. Generate information for budget preparation and year‑end projections. Work independently as well as in a team environment. Demonstrate positive interpersonal skills, including interaction with employees and vendors. Demonstrate respect for individuals and groups with varied cultural, racial, ethnic, religious, and linguistic identities and backgrounds.

MINIMUM QUALIFICATIONS

Education: Associate degree and specialized coursework or certification in the principles of accounting, including the proper classification of revenues and expenditures, and bookkeeping techniques. Experience: Five years of experience in clerical and technical accounting functions, involving the preparation and updating of subsidiary journals, purchasing, accounts payable, accounts receivables, State and federal grants reporting.

HEALTH REQUIREMENTS

Successful completion of an initial health examination, performed by or under the supervision of a physician, to determine, at a minimum, the prospective employee can perform requirements of the job description physical requirements. Proof of the absence of Tuberculosis, from a physician to that the prospective employee is cleared to work with children and families. Documentation of current immunizations against influenza, Measles (MMR) and Pertussis (TDAP).

ADDITIONAL REQUIREMENTS

Fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), and the Child Abuse Index prior to starting employment. Completed and signed statement of any pending and/or prior criminal arrests/charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies. Verification that determines eligibility for employment in the United States of America. A valid California driver’s license and the availability of private transportation or the ability to obtain transportation to perform position duties is required. As a mandated reporter of child abuse, must immediately report any suspected child abuse and/or neglect to Child Protective Services. Bilingual in a language reflective of the population served is preferred.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch; and talk or hear. The employee is occasionally required to sit and climb or balance. The employee may frequently lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

MAINTAIN PROFESSIONAL AND ETHICAL STANDARDS

Maintains confidentiality in accordance with Agency policy and legal requirements. Respects and maintains rights and privacy of all staff, parents, and children. Attends mandated training and meetings, and seek out staff development opportunities. Works as a team member with all staff and maintain a positive work ethic. Acts conscientiously in performing routine duties.

BENEFIT PLANS

Health Care: Medical (Kaiser), Dental (Guardian), Vision (Guardian), Long Term Disability Insurance, Life Insurance, Accident and Hospital Coverages. Financial: 401(k) Plan Paid Time Off: Vacation, Holidays, Sick Leave, Bereavement Leave and Jury Duty Work/Life Solutions: Employee Assistance Program (EAP) & Employee Assistance Service for Education (EASE)

EQUAL OPPORTUNITY EMPLOYER

Plaza de la Raza Child Development Services Inc. is an equal opportunity employer to all. Plaza de la Raza Child Development Services is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility, and respect for the rights and sensibilities of each individual regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. #J-18808-Ljbffr Plaza De La Raza Child Development Services Inc