Concierge

Full-Time Patient & Family Concierge, Senior - 6 South | UPMC HamotSchedule: Evening shift, 3:00 PM to 11:00 PM, five days per week with rotating weekends and holidays.Candidates with two (2) years of customer service experience are strongly preferred. Experience in a healthcare, hospitality, retail, or customer-facing environment is highly desirable.About 6 South: Cardiovascular, Renal Transplant, and Surgical Specialty Acute Care Unit6 South is a 43-bed Medical/Surgical unit that includes 11 Step-Down beds for higher-acuity patients. The unit provides specialized post-operative care for cardiothoracic, vascular, and gastric bypass patients, as well as care for patients requiring telemetry and oxygen monitoring. The team also supports kidney transplant and hepatobiliary surgery patients, serving as a bridge between intensive care and general acute care. Advanced services include CPAP, BiPAP, Optiflow oxygen therapy, glycemic management, and other specialized treatments.Position SummaryThe Patient & Family Concierge, Senior is responsible for delivering compassionate, patient-centered service and support to patients, families, and visitors throughout their hospital experience. This role is dedicated to creating an exceptional experience through outstanding customer service, collaboration, and attention to patient and visitor needs.The Concierge, Senior serves in a variety of capacities based on operational and patient care needs. Responsibilities may include patient and visitor wayfinding, coordination of patient transportation, supply and equipment management, administrative support, environmental services assistance, dietary support, and other duties that contribute to a positive care experience.In addition, this position functions in a Unit Clerk capacity, providing front desk support, managing incoming calls, maintaining patient records and documentation, facilitating communication between departments, and supporting efficient patient throughput on the unit.Above all, the Patient & Family Concierge, Senior remains focused on patient satisfaction, service excellence, and quality care from first impression through discharge.Job title and salary will be determined based on education, qualifications, and relevant experience.Responsibilities:Destination Coordination: Greets patients and families warmly and positively, providing verbal direction and escort assistance to visitors and patients to ensure their arrival at the appropriate destination.Disseminates patient information to visitors as appropriate while respecting patient confidentiality and withholding restricted information.Serves as a reference source for visiting hours, general directions, package delivery, and general hospital policies.Issues courtesy parking discounts and free passes when appropriate.Issues patient scooters to patients and visitors as needed.Assists with parking cashier functions and validates patient parking.Establishes tracking of patient belongings upon admission.Environmental Services: Cleans, removes trash from, empties linen hampers, and organizes all assigned areas, including patient rooms, public areas, toilets, procedure rooms, offices, and patient-specific equipment, following established procedures.Replenishes supplies as needed.Makes beds and changes bed linens following established cleaning procedures in all assigned patient discharge rooms and on-call rooms.Inspects and ensures that all assigned areas are properly cleaned and in good repair, reporting any maintenance problems to a supervisor.Dietary Services: Assembles and serves meals according to diet orders, menus, and patient or guest specific requirements.Maintains food safety and quality by applying HACCP principles throughout service.Adheres to department procedures regarding the operation of all food service equipment.Performs sanitation in accordance with departmental procedures and health department guidelines.Delivers and sets up patient meal trays using the designated department script to ensure proper patient identification.Delivers other nourishments to patients upon request. Follows all safety and sanitation regulations.Transportation Services: Transports patients and patient-specific equipment, and lab specimens using prescribed vehicles between patient units, treatment centers, and other designated areas safely, timely, and accurately.Performs inspections and disinfecting procedures on transportation equipment utilized by the department.Records transportation data electronically in the Transport Tracking System and/or manually on appropriate forms and logs utilized by the department.Reports the status of transportation activities and abnormal activities to a supervisor.Enters requests for equipment repairs into the online portal as maintenance issues are identified.Inspects and disinfects transportation equipment.Supply & Equipment Management: Orders unit specific supplies and equipment, ensuring adequate and appropriate quantities.Organizes supply room.Delivers supplies, equipment, medication and other materials to the patient units, and other designated areas safely, timely, and accurately.Stocks patient room, supply areas, med cards (no medications), Accucheck trays, phlebotomy/IV trays, PPE, and more.Maintains refrigerator and temperature logs and checks all expiration dates on supplies.Inventories pumps (SCDs, IV, etc.) in patient rooms and removes if not needed.Monitors supply inventory and expiration date in collaboration with supply chain management.Depending on unit need, may also: monitor refrigerator temperatures, check kitchens for expired items, complete additional unit-specific logs and stock, deliver and remove trays, routinely freshen and restock supplies in family lounge, order unit supplies (office supplies, etc.), MD consults.Administrative Support: Completes department administrative functions.Coordinates patient tests and procedures, scheduling patient transports, and completing errands.Responds to telephone calls, providing courteous service to all internal and external callers.Orders and maintains CyraCom equipment.Prints report sheets.Assign Responder 5 and phones.Build and maintains patient charts.Files papers to patient chart.Manages auto-print reports, including OR schedule.Updates Bedboards per unit standards and communicates changes to appropriate staff as needed.Enters and communicates physician orders timely and accurately.Places work order or otherwise contacts Biotronics for malfunctioning equipment.Prints chart copy upon request.Completes patient admissions, discharges, and transfers through electronic health record.Orders parking passes and cashier functions on demand.Requests transport in teletracking, prints ticket to ride.Records transportation data.Checks crash carts including fire equipment and defibrillators as appropriate.Distributes patient and unit mail.Performs unit audits as directed.Initiates quiet time or monitors noise levels.General: Answers unit phones and transfers to appropriate staff Responds to call lights under Nursing Assistant/PCT direction Interacts and socializes with patients and assesses patient needsRounds hourly to ensure all areas of responsibility are met satisfactorily.Prints and distributes daily plans of carePrompts patient mobility as appropriate, involving the appropriate clinical staff as neededDepending upon unit, may maintain resources like pamphlets, department contacts, etc.Depending upon unit, may complete DOH POC audits, hand hygiene audits, TJC environment tracers, and updating both patient & non-patient facing department bulletin boards.Adheres to hand hygiene and infection control procedures on a consistent basis when interacting with customers.Responsible for following mandatory reporting procedures for any incident or serious event that did affect or potentially could have affected the care of any patient.Access to medications is limited to the distribution of the medication to the nurse.Exhibits UPMC Values and practices UPMC Experience key behaviors (AIDET + The Promise, 10-5 Rule, Escort