ADMINISTRATIVE ASSISTANT I

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website . Requisition No:882522 Working Title: ADMINISTRATIVE ASSISTANT I - 37000577 Position Number:37000577 Salary: $2,985.36/month $35,824.32/annually This position is located in Fernandina Beach, FL Position Overview and Responsibilities: “Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.” This position assists in planning, coordinating and implementing all administrative activities involved in park operation. Performs fiscal, purchasing, and budget tracking duties for Fort Clinch State Park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, p-card and e-procurement transactions. Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to POS system and monthly reports programs. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures and programs. Assists in training and tracking staff in proper park procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Is familiar with duties of all administrative workstations to include ranger station responsibilities. Attends meetings and training sessions and represents the park management at meetings with division representatives, other agencies and organizations. Assists in developing park publicity and media contacts. Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records and performs annual property audit. Performs other related duties as required. Required Knowledge, Skills, and Abilities: KNOWLEDGE OF: Accounting principles and practices Methods of data collection Principles and techniques of effective verbal and written communication Scheduling, filing, customer service Budget software SKILLED IN: Communicating effectively verbally and in writing Interacting with all internal and external customers and the general public in a professional, tactful and courteous manner Microsoft Office Suite programs Tracking and reconciling multiple budgets Organization of computer files and records Accounting software and point of sale platforms Managing accounts receivable and payable procedures Revenue accounting and reporting ABILITY TO: Work independently with minimal supervision Multi-task and prioritize needs Collect, evaluate and analyze data Prepare correspondence and administrative reports Understand and apply applicable rules, regulations, policies and procedures Identify, investigate, and resolve problems Work independently Plan, organize and coordinate work assignments Communicate effectively verbally and in writing Establish and maintain effective working relationships with others Work under pressure and meet deadlines Learn job specific software Minimum Qualifications: Valid Driver’s License Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Preferred Qualifications: FLAIR PPMTS (Park Projects Management Tracking System) Pay: $2,985.36/month $35,824.32/annually Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Fort Clinch State Park 2601 Atlantic Ave. Fernandina Beach, FL 32034 History meets nature at Fort Clinch State Park. Whether you’re a history buff, nature lover or a bit of both, enjoy exploring the natural and historic resources of this pristine park. A row of cannons pointing across the St. Mary’s River into Georgia are silent testimony to the strategic importance of Fort Clinch during the Civil War. Visitors can explore the fort’s many rooms, galleries and grounds, andlearn about the life of a Union soldierthrough unparalleled living history programs. Make plans to visit on the first weekend of every month when a soldier garrison fires cannons and demonstrates other battlefield skills. The historic fort is only one aspect of this diverse 1,400-acre park. Maritime hammocks with massive arching live oaks provide a striking backdrop for hiking and biking on the park’s many trails The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr