Site Administrator

Job DescriptionJob DescriptionITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina, and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.The Site Administrator provides comprehensive administrative, workforce administration, payroll support, compliance documentation, and project coordination services for industrial construction projects. This position serves as a key liaison between project personnel, client representatives, subcontractors, and corporate support departments to ensure accurate, timely, and compliant administrative operations.***Please note this position is located at a client site, working in an active industrial construction job site***RequirementsAdministrative SupportMaintain organized project files, records, and correspondence.Prepare and distribute site reports, meeting minutes, and project communications.Coordinate site office activities and provide general administrative support to project management teams.Process incoming and outgoing mail, deliveries, and project documentation.Assist with document control and maintain current project records.Workforce AdministrationAssist with onboarding and orientation of employees, subcontractors, and visitors.Verify required site access documentation, certifications, and training records.Track workforce rosters and maintain personnel records in accordance with company policies.Support employee services activities related to project staffing and workforce changes.Timekeeping & Payroll SupportCollect, review, and process employee timesheets and labor reports.Verify employee labor allocations, cost codes, and project assignments.Assist employees and supervisors with timekeeping system questions.Coordinate with Payroll and Employee Services to resolve discrepancies.Site Compliance & Safety DocumentationMaintain safety training records, certifications, and required compliance documentation.Assist with badging, access requests, and client-specific site requirements.Track OSHA certifications, fit testing records, and other site-specific qualifications.Support audits and inspections by ensuring documentation is accurate and readily available.Project Controls SupportAssist with tracking purchase orders, invoices, equipment logs, and subcontractor documentation.Maintain project reporting metrics and update project databases.Support change management and cost tracking efforts by collecting required documentation.Coordinate document flow between field operations, project controls, procurement, and accounting.Communication and CoordinationServe as a liaison between field personnel and corporate departments.Coordinate site meetings, visitor schedules, and conference room logistics.Communicate project updates and administrative requirements to project teams.Support client interactions by maintaining professional and responsive communicationBenefitsFrom internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as:Health, Vision, and Dental Insurance401k & ESOPLife InsuranceShort & Long-Term DisabilityPaid Time OffPaid HolidaysPaid Parental LeaveBereavement LeaveEmployee Assistance ProgramWellness ProgramMentorship ProgramSafety Incentive Program24/7 Chaplain CareThe typical salary range for this position is $54,080-$58,240