Project Support Assistant 2 Job Details | Black & Veatch Family of Companies

Project Support Assistant 2 Date: May 22, 2026 Location: Overland Park, KS, US Company: Black & Veatch Family of Companies Divisional Statement The Black & Veatch Special Projects Corp. has its mission toprovidea full range of services to our primary client base - U.S. Government agencies and departments. With the unique skill sets we have developed during the 100-plus years of service to our U.S. Government agencies client base, we are able to provide one-of-a-kind solutions to complex missionobjectivesthat arise out of specific challenges faced by and unique to these agencies. Our primary areas of focusare:Architecture/Engineering (A/E) Services, Defense Program, Design/Build, Classified, and Environmental. Job Summary Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred. To provide support to project team and management under minimal supervision. Incumbents havedemonstratedproficiencyin the project support role and are able toutilizefrequent independentjudgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file systemTakesdetailed meeting minutes,attendsclientand internal meetingsHeavy document formatting usingtemplate and stylesCoordinator of project communicationsCreates expense reports for project teammembers .Frequently interacts with upper management on related project issues, as well as external clientsMaymaintainpersonal calendar for project managerPerforms scanning and electronic filingAssembles documents (reproduction and collation)Performs word processing and data entryMaintains project calendarArranges project-related meetings,traveland/or eventsMay travel with project teamGeneratesor distributes ad hoc reports using various business systems and databases to internal project teamGenerates simple documents, such as letters and memosGenerates more complex documents, such as spreadsheets,presentations, and reportsMay coordinate collection of timesheetsMay route and track invoicesMay verify accuracy of invoices prior to approvalPerforms other general clerical duties as neededIndividual contributor with no subordinates Preferred Qualifications 5+ years relevant experience preferred High School Diploma or equivalent preferred Preferred Skills: Intermediate MS Word skills Intermediate MS Excel and PowerPoint skills Intermediate MS Outlook skills Spelling and grammar skills Concentration and cognitive skills Initiative Interpersonal skills Attention to detail and reading comprehension Communication skills, including verbal and written skills Ethics and values Integrity and trust Ability to make decisions Ability to prioritize Problem-solving ability Expense Reporting Systems (Creating) Expense Reporting PoliciesandProcedures (Reviewing and approving) Time Reporting Systems Time Reporting PoliciesandProcedures PeopleSoft and Blueprint Basic Users Telephony and Webconferencing Electronic Repository Systems Travel Systems Financial Information Systems/Business Reporting System Minimum Qualifications Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Certifications Work Environment/Physical Demands Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time. Competencies Customer focus Salary Plan ADO: Administrative Services Job Grade 013 Nearest Major Market: Olathe Nearest Secondary Market: Kansas City Job Segment: Engineer, Engineering #J-18808-Ljbffr Black & Veatch