Purchasing Specialist

Job Description

Job Description

ebm-papst, Inc.

Purchasing Specialist

Location: Farmington, CT
Department: Procurement
Reports To: Indirect Procurement Manager

Position Summary

The Purchasing Specialist is responsible for sourcing, negotiating, and managing the procurement of indirect goods and services that support the organization's operations. This role works closely with internal stakeholders and suppliers to ensure the timely acquisition of quality products and services at the best overall value while maintaining compliance with company policies and procurement procedures.

The ideal candidate will possess strong negotiation skills, supplier management experience, and the ability to effectively manage multiple sourcing projects in a fast-paced environment.

Key Responsibilities

• Source and procure indirect materials and services, including facilities, maintenance, office supplies, professional services, logistics, fleet services, capital equipment, and other indirect spend categories.
• Issue Requests for Quote (RFQs), Requests for Proposal (RFPs), and Requests for Information (RFIs) as needed.
• Evaluate supplier quotations and proposals based on cost, quality, service, and delivery requirements.
• Negotiate pricing, terms, conditions, and service agreements to achieve cost savings and favorable contract terms.
• Establish and maintain strong relationships with suppliers and internal stakeholders.
• Create and maintain purchase orders and ensure accurate documentation within company systems.
• Monitor supplier performance and resolve issues related to pricing, quality, invoicing, and service levels.
• Review and manage contract renewals, expirations, and vendor compliance requirements.
• Identify opportunities for supplier consolidation, process improvements, and cost reduction initiatives.
• Collaborate with Finance, Operations, Facilities, Information Technology, Human Resources, and other departments to understand business requirements and develop sourcing strategies.
• Maintain accurate vendor records, contracts, and procurement documentation.
• Ensure compliance with company purchasing policies and applicable regulations.
• Assist with budgeting, spend analysis, reporting, and forecasting activities.
• Support strategic sourcing initiatives and special procurement projects as assigned.

Required Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance, or a related field.
• Minimum of 3-5 years of indirect sourcing, purchasing, or procurement experience.
• Experience negotiating supplier contracts and pricing agreements.
• Strong understanding of procurement and purchasing best practices.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with ERP systems such as SAP, Oracle, or similar purchasing platforms.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Experience supporting procurement operations within a manufacturing, industrial, or distribution environment.
• Familiarity with indirect spend categories such as facilities, MRO, office supplies, professional services, fleet, logistics, and capital equipment.
• Experience reviewing and negotiating supplier contracts and service agreements.
• Knowledge of strategic sourcing methodologies, supplier relationship management, and spend analysis.

Core Competencies

• Supplier Relationship Management
• Contract Management
• Negotiation and Influencing Skills
• Strategic Sourcing
• Financial and Business Acumen
• Analytical Thinking
• Customer Service Orientation
• Attention to Detail
• Project Management
• Communication and Collaboration
• Continuous Improvement Mindset

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally travel to supplier locations and company facilities as needed.

Benefits

• Competitive salary and benefits package
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Professional development opportunities
• Collaborative and team-oriented work environment

Equal Opportunity Statement

We are committed to creating an inclusive workplace that values diversity and provides equal employment opportunities for all qualified applicants.

Benefits: Eligible employees receive a comprehensive benefits package including medical, dental and vision insurance; HSA options; life and disability insurance; voluntary supplemental benefits; a 401(k) retirement plan with company contributions; and paid time off.