Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to manage payroll operations for a multi-state workforce of approximately 150 employees in Richardson, Texas. This position plays a key role in delivering accurate pay, maintaining compliance with applicable payroll regulations, and providing responsive support to employees on payroll-related matters. The ideal candidate brings hands-on experience with full-cycle payroll processing, strong attention to detail, and confidence using Paycom in a deadline-driven environment.

Responsibilities:
• Oversee weekly and semi-monthly payroll cycles from start to finish, ensuring employees are paid correctly and on time.
• Manage payroll activities across multiple states while applying current federal, state, and local wage and tax requirements.
• Review and process commissions, incentive earnings, and other variable compensation with a high degree of accuracy.
• Maintain payroll data including earnings, deductions, tax elections, garnishments, and direct deposit details, keeping records current and complete.
• Examine payroll entries before final submission, identify inconsistencies, and resolve issues to prevent processing errors.
• Use Paycom to administer payroll transactions, update employee information, generate reports, and support payroll workflows.
• Partner with HR on new hires, separations, pay adjustments, and benefit-related deductions to keep payroll aligned with employee status changes.
• Contribute to month-end and year-end payroll close activities, including reconciliations, tax support, and W-2 preparation.
• Address employee questions related to paychecks, deductions, commissions, and other payroll concerns in a clear and timely manner.
• Assist with payroll reporting, audit support, journal entries, and other accounting or recordkeeping tasks connected to payroll operations.• At least 3 years of experience handling payroll processing in a detail-focused setting.
• Demonstrated success administering payroll for 100 or more employees, including full-cycle processing responsibilities.
• Practical experience with multi-state payroll and working knowledge of related tax and compliance requirements.
• Proficiency with payroll systems, with Paycom strongly preferred.
• Strong Excel skills and the ability to prepare, review, and interpret payroll reports.
• High level of accuracy, organization, and discretion when working with confidential employee information.
• Effective communication and problem-solving skills for resolving payroll questions and discrepancies.
• Additional exposure to commissions, accounting support, HR administration, or a payroll certification is considered a plus.