Administrative Assistant (Lake Worth Corps) (6193)

Schedule/Hours: M - F 8:30am - 4:30pm (35 hours per week)

This position is responsible for: Relieves Corps Officers of administrative detail; performs advanced, complex, and often confidential administrative work. Assists in the preparation of materials for TSAMM submittals to Area Commander for approvals (rationale and supporting documentation); maintains advanced and technical reports and spreadsheets from start to finish; coordinates information and arrangements for meetings and Advisory Council meetings; responsible for correspondence on behalf of Corps Officers ; ; records and maintains all relevant and confidential materials regarding the Advisory Council; responds to inquiries regarding departmental operations and provides primary local support for office equipment, business machines and communications equipment as necessary. Coordinates between the departments that report to the Corps Officers and Area Commanders, and ensures the office runs smoothly in the absence of the Corps Officers. Additionally, the role includes seasonal duties such as assisting with Kettle Season, supporting special events, and meetings through both logistical coordination and clerical preparation, requiring strong organizational and communication skills to effectively support the Corps' mission and programs.

Key Responsibilities:

Corps Officers Job Duties - 70%

Answers telephone in a courteous and tactful manner; assists employees and provides accurate and complete information regarding the office operations, attempts to resolve complaints in a calm, courteous, and tactful manner. At times, when necessary, assists in overseeing the monitoring additional departments.


Serves as a liaison for other departments and/or command seeking information or services from department leadership; responds to questions, researches, and provides specific and general information based on knowledge of department operations; ensures the accuracy, completeness, and timeliness of all information provided; maintains the confidential nature of the position.

Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, , , resolutions, programs, statistics, budgets, invoices, , agendas, schedules, , manuals, etc.; records minutes of meetings and/or Advisory Council meetings, and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same. Manages filling, updates, purging and organization of aforementioned documents. Maintains accurate information on and coordinates all administrative duties regarding Advisory Council requests, functions, and other key stakeholders.

Additional Departmental Duties - 20%

Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates information and enters data into the computer to maintain records. This includes tracking and reporting ELS data.

May Assist with collecting monthly program fees from members , logs payment and fills out receipts. Balances monthly program fee and tracks all. This will be completed in excel database.

Collaborate with Development Director, Community Center Director, and Volunteer Coordinator on special development projects.

Assists with the fundraising marketing materials for upcoming events.

Christmas Responsibilities - 10%

May assist with the coordination of routes and reporting during the Christmas Season.

May assist with Christmas Programs and drive Salvation Army vehicle transporting equipment needed for programs such as Angel Tree and Kettles during the Christmas Season; operates vehicles in compliance with established policies and procedures.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform routine mathematical computations.

Ability to operate various office equipment and business software.

Ability to concentrate and pay close attention to detail.

Ability to follow instructions and work independently with limited supervision.

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits:

Medical, Dental and Vision Plan Available

Paid Time Off (PTO)

Retirement Savings Plan Available

Supplemental Insurance Available

Voluntary Life Insurance and more!

EDUCATION AND EXPERIENCE:

Two-year degree or college coursework,

and

four years progressively responsible experience performing administrative work in a general office,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

Valid state driver's license is required.

Equal Opportunity Employer: Veterans/Disabled