Executive Administrative Assistant (61735)

Executive Administrative Assistant

Woodland - Laurel, MD 20724

Overview

Salary Range $26.08 - $26.08 Hourly Position Type Full Time Education Level High School Category Education

Be the driving force behind executive operations and keep the center running at its highest level

We're seeking a highly organized, proactive Executive Administrative Assistant to provide critical support to the Center Director's Office and ensure seamless coordination across leadership, administrative teams, and key departments.

The Woodland Job Corps Center, located in Laurel, Maryland, sits on 33 acres of suburban land and is dedicated to making a meaningful difference in the lives of the young people we serve. Our center provides students with the opportunity to earn their high school diploma or equivalent while gaining hands-on training in a variety of in-demand fields, including Culinary Arts, Security and Protective Services, HVAC, Landscaping, Electrical, Hospitality, and Building and Construction. At Woodland Job Corps, we are committed to supporting students not only in their academic journey but also in their personal growth and life skills development. Join us as we empower the next generation to build brighter futures.

WHY WORK FOR US? Competitive pay and health benefits - we offer a free medical, dental, and vision package to non-exempt staff! Wellness discount programs 401k with up to a 5% match and Roth IRA option Employee Stock Ownership Plan (ESOP) A beautiful 33-acre campus, ideal for meal break walks Located less than 10 minutes from the Ft Meade Army Base A courteous, team-oriented staff culture

Position Summary

This executive-level role provides direct support to the Center Director's Office and serves as the central coordination point for administrative operations across the center. The Executive Administrative Assistant organizes priorities, streamlines communication, and ensures efficient execution of daily and strategic administrative functions.

In addition, this role supports the Human Resources Department with personnel processing, reporting, data entry, and benefits administration. The position may serve in an acting HR capacity as needed and requires the highest level of confidentiality and professionalism when handling sensitive information.

What You'll Do

• Act as the primary executive support for the Center Director's Office
• Coordinate, prioritize, and delegate administrative tasks across departments
• Manage scheduling, meetings, conference calls, travel, and executive calendars
• Prepare, proofread, and distribute executive-level communications and reports
• Track and ensure timely submission of deliverables, reports, and correspondence
• Conduct research and prepare statistical and operational reports
• Maintain systems, records, and document libraries with accuracy and organization
• Produce weekly newsletters, meeting minutes, and center-wide communications
• Provide cross-departmental administrative support and assist with staff training
• Support Human Resources with personnel processing, reporting, and benefits administration
• Safeguard confidentiality and ensure integrity of all sensitive data
• Collaborate with leadership and teams to improve workflow and efficiency
• Communicate clearly and professionally with internal teams and external partners (including DOL and corporate offices)
• Manage multiple priorities in a fast-paced executive environment

What We're Looking For

• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Professionalism, discretion, and integrity with sensitive information
• Proven ability to support leadership and coordinate across teams
• Problem-solving mindset with strong follow-through

Qualifications & Experience

• High school diploma or equivalent required
• Advanced degree preferred
• Minimum of five (5) years of advanced administrative experience required
• Degree or certification in clerical, business, or administrative studies from an accredited program preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
• Proven ability to manage multiple priorities in a fast-paced, executive-level environment

Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.