Executive Assistant

MAIN RESPONSIBILITIES

• Manage a dynamic and fast-moving executive calendar with shifting priorities
• Coordinate domestic and international travel arrangements, itineraries, and meeting logistics
• Draft and prepare correspondence, reports, presentations, and other business materials, including sensitive or confidential information
• Serve as a strategic partner in managing executive priorities, communications, and time management
• Provide administrative support to senior leadership and cross-functional teams as needed
• Coordinate governance-related meetings, including agenda preparation, scheduling, and documentation
• Organize meetings and events, including catering/logistics, and capture detailed meeting notes and action items
• Maintain accurate and timely records of meetings, decisions, and follow-up items
• Partner with stakeholders across departments to ensure smooth communication and execution of initiatives
• Manage multiple competing priorities with a proactive, solutions-oriented approach

MUST HAVES

• Open to candidates with senior administrative support experience or early-career Executive Assistant experience
• Proven experience managing complex calendars in a fast-paced environment
• Experience supporting senior leaders, executives, or multiple business stakeholders
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Strong organizational, multitasking, and prioritization skills
• Ability to work independently and adapt quickly with minimal direction
• Professional demeanor with strong interpersonal and relationship-building skills

NICE TO HAVES

• Experience supporting executive leadership or enterprise-level teams
• Background in professional services, corporate, or regulated environments
• Bachelors degree or equivalent professional experience
• Experience coordinating leadership meetings, committees, or governance-related activities