Team Leader - Proposals and Contracts Administration

Job Description

Job Description

Salary: $85,000 - $125,000. Negotiable based on experience

We are seeking a Contracts and Proposal Team Leader to join our federal team at our Huntsville, AL location. Reporting in to the Site Manager, this role serves as a Lead role for the Huntsville Proposal Department and our Proposal Specialists providing guidance and instruction to the overall proposal team regarding proposals, tracking, bookings, and file maintenance.

At Johnson Controls, we support our nations most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Pay Range: $85,000 - $125,000. Negotiable based on experience
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year

As a Proposal Team Leader, you will:

• Serve as one of the main interfaces between the Government and internal personnel as required to support RFP submission follow-up, questions and correspondences
• Receive, distribute, and tracking all RFP's released from the Corp of Engineers (COE) for the MATOC and SATOC contracts and third party contacts as directed.
• Receive and track all amendments, changeorders, notification, and discussion letters released for RFPs on to the Huntsville data drives, Salesforce, Procore, and Huntsville SharePoint site
• Performing quality reviews of all RFPs and ECP/ECOs prior to submission to the Government. This includes verifying pricing information, quotations from subcontractors, CLIN structures, dates, labor rates and templates
• Receiving, Distributing and Tracking all new Awarded Task Orders and Modifications from the Government agencies for contract
• Receiving and Tracking all CURE Notifications, NTPs, NOIs, Close-outs and Correspondence Letters release for active contracts
• Distribution of the above RFPs, amendments, awards, and other documentation to the field teams; Regional Managers, Sales and Account Executives, Proposal teams, Cybersecurity teams, Safety teams, Huntsville Site Managers, FSOs, Operations Managers, and Program Managers
• Review all awarded Task Orders and Modifications prior to booking assuring that all cost are properly allocated
• Tracking of new Awards and Modification per contract vehicle for monthly and yearly reporting
• Create and manage the file folder structures and naming conventions on the internal Huntsville server, Huntsville Database, and the Operations Working SharePoint Site in preparation of the upcoming new RFPs for contracts
• Create and maintain the Contract templates, Task Order templates, and RFP proposal file folders on the internal servers
• Update and maintain Excel the pricing estimates required for the MATOC and SATOC contracts.
• Produce weekly reports providing a status of proposals produced, delivered, Quantity of Services Order, submitted questions, Awards Booked, etc
• Year-end reporting providing Win-Loss status of new proposals for the fiscal the year; Wins, No Bids, Canceled, Deferred and Losses per contract vehicle, secured bookings, etc
• Perform other related proposal and contracts administration duties as required

Required Qualifications:

• Experience working with the administration of federal government proposals and contracts
• Working knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Strong verbal and written communication skills with the ability to write clear and concise communications
• Strong technical proficiency working with Microsoft Office Suite (Word, Excel, Teams, etc)
• Strong organization skills with the ability to collect, organize, and distribute large amounts of data and documentation

Preferred Qualifications:

• Proficiency working with Adobe Professional, Salesforce, Procore, Sharepoint, and other similar sites.
• Experience working with AI tools for processing of proposal and contracts related tasks
• Experience working with contracts administration, subcontracts, proposal administration, corporate buying, procurements, or a related field.

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

To learn more about who we are and what we do, please check out our Take a Journey video.

Johnson Controls is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit

Division: JCFS (Johnson Controls Federal Systems)

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