Admin Secretary III - Central Office

Administrative Secretary III - Central Office

Wethersfield Public Schools is seeking a motivated and dedicated professional to serve as an Administrative Secretary III in our Central Office. The Administrative Secretary III provides high-level, strategic administrative support to the Director of Teaching and Learning, and the central office leadership team, ensuring the seamless operation of the district's centralized operations. This role requires exceptional scheduling, communication skills, and proactive problem-solving. The Administrative Secretary III manages complex workflows, coordinates district-wide initiatives and ensures that the central office reflects the district's commitment to professionalism and excellence.

Position: Administrative Secretary III - Central Office

Location: Stillman Building

Reports To: Superintendent or designee

Effective Date: 7/1/26

Work Year: 12 months

Hours: 7 hours/day (excluding unpaid lunch)

Compensation: Pay Grade 6: $31.68 - $39.02 per hour (based on experience & qualifications)

Essential Functions:

• Provide administrative support to the Office of Teaching and Learning, including scheduling, document preparation, purchasing, and project coordination related to teaching and learning initiatives;
• Draft, edit, proofread, and distribute communications, reports, newsletters, presentations, and other district correspondence;
• Coordinate logistics and provide administrative support for district initiatives and events, including Professional Development programming, New Teacher Orientation, Kindergarten Registration and Orientation, district concerts, the District-Wide Art Show, and other special events;
• Process Professional Development Conference Request Forms, including approvals, budget tracking, spreadsheet maintenance, and invoice processing;
• Process timesheets and payroll-related documentation for programs, including the SDMS Encore Program and curriculum planning extra hours;
• Maintain organized digital and physical records, shared drives, policy documents, and confidential personnel and student information in accordance with district procedures and records retention requirements;
• Process building use requests through a software program to support the District's facility use calendar in collaboration with the WHS Athletic Department secretary;
• Assist with emergency protocols;
• Provide backup support for the Superintendent and Assistant Superintendent offices and collaborate with other Central Office administrative staff to ensure continuity of operations;
• Perform all other duties as assigned by the Superintendent.

Required Knowledge, Skills, and Abilities:

• Maintain a level of approachability by the administration, staff and community;
• Communicate professionally and interact positively with stakeholders;
• Promote good public relations through professional appearance, attitude, and conversation;
• Excellent oral and written communication skills;
• Ability to shift tone from a warm welcome for a parent to a formal, precise report for the senior leadership team;
• Ability to multi-task in an environment where there may be interruptions or re-prioritization of work;
• Ability to move a project from initial planning to completion with minimal supervision;
• Ability to make independent judgments within areas of responsibility;
• Attention to detail, timeliness, and accuracy in work and tasks;
• Mastery of Google Workspace (Docs, Sheets, Slides) and/or Microsoft Office 365;
• Proficiency in managing website Content Management System (CMS) platforms and professional social media accounts;
• Knowledge of CT Freedom of Information Act (FOIA) requirements, BOE policies, and bylaws;
• Ability to use Microsoft Office, Google Suite, and other technology platforms;
• Technical expertise with PowerSchool and ParentSquare.

Additional Working Conditions:

• Maintain a stationary position for extended periods to operate a computer, printer, telephone, and other desktop equipment;
• Move about the building to conduct and attend meetings and meet with staff and students;
• Drive between district locations as needed;
• Respond to routine questions and requests in an appropriate and timely manner;
• Interact positively with staff and outside organizations;
• Lift up to 20 lbs.

Education, Experience, License(s), and Certification:

• Associate's degree or higher preferred; or a high school diploma with a minimum of three (3) years of progressively responsible administrative or clerical experience;
• Demonstrated ability to communicate effectively in both spoken and written Standard English;
• Prior secretarial or administrative experience in a school setting preferred;
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may deem appropriate.

Wethersfield Public School System Nondiscrimination Policy:

The Wethersfield Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Wethersfield Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws.