Administrative Assistant 3

Administrative Assistant

This position will be housed in Columbus and will provide direct support to the District Health Director with administrative duties to fulfill the following responsibilities:

• Review all forms/documents for accuracy prior to submitting to the District Health Director for approval.
• Assist with the development of MOU's, MOA's and contracts for the 16-county health departments.
• Serve as a liaison between the state, district and county level staff and community partners.
• Provide administrative support to the District Administrator, Accounting, IT, and personnel departments, as needed.
• Manage Board of Health responsibilities for all 16-county health departments.
• Travel throughout West Central Health District's 16-county health departments, as needed.
• Will require skills in Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel & leave requests, and any other duties as assigned.

MINIMUM QUALIFICATIONS: High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent. PREFERED QUALIFICATIONS: Associate's degree from an accredited college or university, preferred. Experience managing correspondence for high level managers, including drafting documents. Experience working on multiple projects simultaneously with short deadlines for completion. Advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, data entry, etc.). Must demonstrate excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers. Work requires the ability to manage multiple duties simultaneously.

All West Central Health District 7 employees are deemed essential workers in the event of an emergency. As such, you may be called on to participate in an event including but not limited to: staffing a shelter, working at a Specimen Point of Collection Site (SPOC) and/or working at a Point of Dispensing site (POD). If you are called on to participate, you are required to report to the designated site as a condition of employment, whether the emergency occurs during or outside regular work hours.

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email include View email address on click.appcast.io

DPH is an Equal Opportunity Employer