Executive Assistant

Job Description

Job Description

We are looking for a highly organized Executive Assistant to support senior leadership. This contract opportunity is a fully in-person, part-time role scheduled for approximately 20 hours each week, offering the chance to contribute to both daily operations and longer-term administrative effectiveness. The person in this position will help executives stay focused on key priorities by managing logistics, improving workflows, and ensuring critical information is prepared accurately and on time.

Responsibilities:
• Coordinate executive schedules by arranging meetings, appointments, and time-sensitive priorities while helping leadership stay aligned with upcoming commitments.
• Prepare clear reports, presentations, correspondence, and other business documents, ensuring accuracy, consistency, and appropriate formatting.
• Monitor action items, project timelines, and deliverables so that administrative and operational tasks move forward without delay.
• Organize and maintain records, files, and internal documentation to support efficient access to important departmental information.
• Contribute to process improvement efforts by documenting procedures, updating standard operating materials, and creating more effective administrative workflows.
• Maintain internal SharePoint content and related resources so teams can access current information and shared tools.
• Assist with software and business support platforms, including tracking data, producing dashboards, and supporting reporting needs.
• Provide meeting support through preparation of materials, coordination of logistics, and documentation of key discussion points and follow-up items.
• Handle general administrative duties and participate in special projects that support senior leadership and department operations.• At least 2 years of experience in an executive support, administrative coordination, office management, or comparable business support position.
• Demonstrated ability to manage calendars, meeting logistics, and multiple competing priorities with strong attention to detail.
• Strong written and verbal communication skills, including the ability to draft clear business correspondence and documents.
• Proficiency with Microsoft Office Suite, with the ability to produce reports, presentations, and organized tracking materials.
• Experience working with confidential information while maintaining sound judgment, discretion, and a high standard of conduct.
• Comfort learning new systems and supporting technical tools; prior exposure to SharePoint is strongly preferred.
• Ability to work independently, identify needs proactively, and recommend practical solutions in a fast-paced environment.
• Experience with reporting, dashboards, process documentation, or related administrative systems is highly desirable.