SECRETARY II

Job Title

Secretarial Work For The Magisterial District Judge

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Position Summary:

Secretarial work for the Magisterial District Judge.

Requirements:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Opens, reads, and disrupts mail; assembles related material for use by supervisor in answering mail; may answer routine inquiries requiring interpretations of departmental regulations. Prepares outgoing mail.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons.
• Maintain scheduling and event calendars, takes minutes in conferences or meetings. Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Answer public inquiries, attempts to resolve complaints, and refers to more complex complaints.
• Maintains files of personnel records, reports, documents, job bids, correspondence, and other material.
• Collect and disburse funds form cash accounts and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.

Job Requirements/Skills & Abilities:

• Considerable knowledge of business communications, spelling, punctuation, and office procedures.
• Ability to operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Ability to meet and deal effectively with associates and the public. Good interpersonal skills a must.
• Valid PA Driver's License

Employment Category:

• Full Time - 37.5 hours per week
• Non-Exempt