Administrative Officer (Administrative Officer)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

Functions as the office manager for the Assistant Directors (AD) office providing support directly to the Assistant Director the Executive Assistant and Branch Administrators.

Responsible for regularly and routinely reading (for the purpose of screening and determining disposition and priority) OIG reports EEO inquiries Institution Character Profile (ICP) findings Executive Staff Papers and correspondence legal documents and memoranda from high level officials within the Department of Justice.

Responsible for drafting and coordinating correspondence for the Assistant Directors signature in response to controlled documents and requests from institution CEOs.

Must be aware of the Program Review Divisions objectives ongoing operating programs and activities and their relationship to the overall goals of the Bureau of Prisons to properly direct and respond to requests for information and assistance.

In addition to processing documents associated with the agencys Correspondence Tracking System develops implements and maintains an internal system for controlling a wide variety of documents.

Gathers and analyzes information to assist the Executive Assistant in preparing reports letters and other written documents for use by the AD.

Helps management identify its financial personnel and material needs and areas requiring assistance.

Requirements

Conditions of employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.
• Selective Service Requirement:

Career Transition Programs ( CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

• 1. MeetCTAPor ICTAP eligibility criteria;
• 2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
• 3. Submit the appropriate documentation to support yourCTAP or ICTAPeligibility:
  • A copy of the agency notice (i.e. separation notice or agency RIF letter)
  • Most recent performance appraisal and
  • Most recent SF-50 showing current/former position grade promotion potential and duty location.
  • See USAJOBS Career Transition Programsfor more information.

NOTE: Applicants claiming CTAP or ICTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: be considered for the position you must meet the following qualification requirements:

Education:

Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M. if related.

Graduate education must demonstrate the knowledge skills and abilities necessary to do the work.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of qualifying experience are:

• Experience ensuring all support activities related to timekeeping preparation and processing of travel documents conference planning arranging teleconferences solicitation of hotel and meeting space equipment maintenance mail processing correspondence responses to telephone requests for information and other administrative tasks are completed correctly and in compliance with federal regulations.
• Experience providing direction and guidance to others and organizing their work to ensure the most effective use of their time and resources.
• Experience maintaining the calendars of agency management and scheduling appointments and meetings based on priorities involved prior commitments and other time demands.
• Experience reviewing and revising reports and operations manuals forms and correspondence for grammar spelling punctuation sentence structure clarity and content accuracy and consistency.
• Experience with the budgetary process consolidating budget requirements within the office preparing analyses comparing requests with amounts available logging and maintaining files of requests monitoring the budget and recommending actions to avoid funding deficiencies.

OR

Combination of Education and Experience:

Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements if applicable .

ONLY if education is a requirement/substitution for specialized experience applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name Student Name Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria Click Here.

Foreign Education: For information regarding foreign education requirements please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education) you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview urinalysis physical and background investigation.

All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

Additional selections may be made if vacancies occur within the life of the certificate.

Current Federal Law Enforcement Employees:

A prerequisite of the secondary law enforcement position is the completion of the mandatory courses in Introduction to Correctional Techniques Phase I and Phase II. If you have not completed the mandatory courses in Introduction to Correctional Techniques Phase I and Phase II you are ineligible for secondary law enforcement position(s) and coverage but may still be considered for a non-law enforcement position.

If you are not a current Bureau of Prisons employee you must submit training records demonstrating you have completed the mandatory courses in Introduction to Correctional Techniques Phase I and Phase II to your hiring Human Resource office prior to appointment.

Individuals selected who are under the Federal Employees Retirement System (FERS) or Civil Service Retirement System (CSRS) and who have not had three years primary law enforcement retirement coverage will not be covered by law enforcement retirement while in this position. To regain coverage individuals must return to a position with primary coverage.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Unclear Seniority