Sr Associate Clinical Contracts & Budgets

Spectraforce Technologies

Thousand Oaks, CA

Job Title : Sr Associate Clinical Contracts & Budgets
Location : Fully remote
Duration : 6 Months

Time Zone Preference:

Pacific Time/Mountain/Central/Eastern Time: Acceptable if candidate can reliably support Pacific hours

Top 3 Must Have Skill Sets:

Financial and resource planning with ability to build dashboards and visualization on tools like Tableau and Smartsheet
Presentation skills including ability to generate executive level presentations
Interpersonal skills, relationship management and ability to thrive in ambiguity

Job Description:

The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment.
This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals.
They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time.
Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools.
Candidates should thrive in a fast-paced, remote environment.

Purpose/Accountabilities:

This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area.
Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.

Responsibilities:
Niche Conference & Event Support

Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
Coordinate event logistics including room booking and investigator coordination.
Track sponsorship commitments and provide weekly progress reports.

Operational & Business Support

Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
Contribute to onboarding and communication workflows.

Contracting & Invoicing Coordination

Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
Support resolution of contract and budget issues?
Maintain contract tracking in appropriate systems ?
Maintain payment data tracking in appropriate systems?
Responsible for providing information for entry into systems

Day to Day Responsibilities:

Own the end-end planning for conferences: ideate, strategize, communicate with various stakeholders, plan the financials and execute the disease state conference and meeting in support of advancing medicines for patients.
Must be comfortable generating PowerPoint presentations for executive leadership and getting executive buy-in.
Work with Responsible company Employee (RAE) in requesting Confidential Disclosure Agreements (CDAs), Fee-For-Service (FFS) agreements, and Purchase Orders (POs).
Provide active oversight and drive completion of contracts from request through execution.
Serve as a subject matter expert to the team regarding contracting and invoicing policies and processes, creating documentation and training, as needed.
Work with Sr. Mgr SPO on team meeting material preparation, new team member onboarding activities, and team communication platform.
Includes generation of PowerPoint slides.
Must be comfortable with creating Excel pivot tables, Tableau dashboards and condensing into weekly reports

Required Competencies & Skills:

Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)? with ability to integrate and up-level using latest technologies such as GPT and LLMs
Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
Experience with contracts and/or invoicing preferred.
Proactively identifies and implements process improvement opportunities.
Ability to create documentation for team processes.
Excellent verbal and written communication skills. Communicates effectively within department.
Negotiation and relationship management skills
Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
Self-motivates and takes full responsibility and ownership of tasks assigned.

Basic Qualifications:

Masters degree OR Bachelors degree and 2 years of experience

Associates degree and 6 years of experience

High school diploma/GED and 8 years of experience

Red Flags:

Administrative assistants are not a right fit for this job.
The client needs someone that has a good skillset with PowerPoint, Excel and has worked in the healthcare compliance space

Interview Process:

Phone with video on (virtual interviews)

Apply

Vacancy posted 12 hours ago

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