Financial Project Specialist- Design Construction

Job Title

Administrative, Financial, And Contract Support For Capital Construction Projects

Job Description

This role will provide administrative, financial, and contract support to Associate Project Managers, Project Managers, Senior Project Managers, outside project management consultants, the Director, and the AVP within the Planning, Design & Construction (PDC) Department for all capital construction projects. This role requires reconciling financial data between the hospital accounting system (iCooper) and the project budget software (Procore) for all projects in order to maintain accurate financial tracking of the projects. The position also reviews all contract documents to ensure completeness before creating requisitions to support a seamless process with Purchasing and Legal. This role helps ensure all Capital Construction projects remain on budget and on schedule.

• Prepare and process contracts, proposals, quotes and invoices for requisitions. Provide Req and PO numbers to staff for all quotes and contracts. Enter items into project budget software (Procore) and monitor budget lines for variances.
• Create weekly accounting reports for staff to support Project Managers and address any discrepancies with reconciliation between iCooper and Procore budgets. Interface and coordinate with Purchasing, Finance and Accounts Payable as needed and provide follow-up.
• Develop Procore reports that show platform usage. Provide staff training and support on Procore, with a focus on project budgets. Coordinate follow up meetings with Procore to review system updates and share relevant education with the department.
• Prepare and process Cashier Vouchers for various vendors as needed per project.
• Attend biweekly meetings w/ Legal and PDC to provide support of required documentation and follow up with staff for additional items as needed.
• Assist w/ completing required documentation for new vendors in iCooper.
• Compile information from various PMs and departments and complete Weekend Work Memo weekly to notify leadership of planned work and contacts for emergency situations.
• Maintain organized filing systems, order and maintain office supplies and inventory, manage incoming and outgoing mail and courier shipments, schedule meetings, and support staff with administrative tasks and project coordination.
• Answers the main number for department and direct questions or concerns accordingly to the appropriate staff

Experience Required

3-5 YEARS Required

Education Requirements

High School / GED

BACHELOR'S DEGREE REQUIRED: Business, Accounting or Finance degree preferred.

Special Requirements

Financial accounting knowledge.

Communication Ability to communicate with patients, visitors and coworkers- Required

Organization Ability to manage multiple documents for numerous projects- Required

Salary Min ($)

USD $31.00

Salary Max ($)

USD $53.00