Executive Assistant

The Executive Assistant will support a small family office. The individual is responsible for providing administrative and personal assistance to the Executive Team. This position requires the ability to anticipate needs and offer solutions with a high level of professionalism, detail, and confidentiality. Primary Responsibilities: Travel planning and coordination of domestic and international travel including flight planning, lodging, and car service and completion of expense reports upon return. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Provide support for visitors, lunch or dinner meetings and manage virtual meetings ensuring systems are set-up and working for all meetings Assist with special projects; collecting and preparing information for meetings; and maintaining contact lists. Assist in management of appointments, medical appointments and matters as requested including scheduling of private appointments and residential maintenance for multiple homes and vehicles in multiple states Manage the business AmEx account; administer cards to executives, maintain invoice database and reconcile charges monthly Provide event management support as requested, provide hospitality to all guests, and help to create a welcoming environment, answer main phone line and respond to inquiries Other projects/duties as assigned Qualifications: Executive support experience, including supporting C-level executives Must be discrete, and have a positive attitude Exceptional organizational skills and impeccable attention to detail Expert proficiency with Microsoft Office Technical proficiency and problem-solving skills related to: IT, IT support and troubleshooting Strong verbal and written communication skills Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Ability to multitask and adjust focus as requirements change Education and Experience Requirements: Strong work tenure: 3+ years of experience supporting C-Level Executives Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat Excellent benefit package that includes medical, dental, life, 401(k), PTO, and more. #J-18808-Ljbffr IBX LLC