Listing & Transaction Coordinator

Job Overview A residential real estate business has two sides to it. On stage (sales) and behind the scenes (administration and operations). As a Listing & Transaction Coordinator for the Terrence Murphy Team, you own the administration & transaction side of the business. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast‑paced environment, with ability to set priorities, meet deadlines, and work independently. This position requires a well‑organized individual who is extremely detail‑oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows. Essential Duties Listing Coordination (taking a listing live on the MLS) & Transaction Coordination (Taking an executed contract A-Z to close) Act as a liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in a sale, including but not limited to: Ensure all signatures are present & information is filled out & addendums in place Order Inspections as necessary Order Surveys as necessary Order HW as necessary Handle amendment negotiations as necessary Coordinate with client, lender, title, team agent & co‑agent throughout process Carry out contract fully through closing of the transaction Compliance of all docs with the Broker to ensure timely payment to the team agents Marketing Miscellaneous Tasks Utilizing the Terrence Murphy Team Google Drive Road Map Implementing and documenting processes as needed Sign Inventory/Coordination Sending referral gifts Sending past client cards & gifts Experience & Education Bachelor’s Degree Two (2) years of administrative experience Obtained real estate license or are currently pursuing Or an equivalent combination of experience and education Working Environment & Physical Requirements This position requires frequent sitting, walking, standing, reading, seeing, speaking, hearing, listening, organizing, interpreting data and information, operating office equipment, typing using a computer keyboard, and viewing a computer screen monitor. The working environment consists of an indoor and climate‑controlled setting the majority of the time, and activities occurring in an outdoor non‑climate controlled setting are occasional. Abilities Ethics - Displays the highest levels of integrity, honesty, respect, and sound judgment at all times Accountability - Takes ownership of own actions, decisions and contributions as a team member and as a leader within the organization Customer Service Orientation - Delivers helpful, courteous, accessible, responsive and knowledgeable client‑driven support to staff, clients, and others at all times Decision Making - Evaluates information, data and resources, and identifies potential solutions to problems that support the strategic goals and objectives of the business, as well as the goals for developing a productive and safe working environment Communication - Conveys verbal and written information using effective techniques and approaches that provide clarity, promote teamwork, and efficiency Conflict Management - Resolves general disagreements and discrepancies by identifying the specific issue, and providing the appropriate resolution to support a safe, healthy and productive working and learning environment Teamwork - Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone Initiative - Proactively identifies ways to contribute towards the goals and objectives of The Company, and takes proper action to address issues and opportunities Time Management - Schedules and manages own time in order to fulfill priorities effectively and efficiently Technical Knowledge - Applies proficient understanding and working knowledge of word processing, spreadsheet, electronic messaging, and database applications, systems, and technologies, as well as general office equipment #J-18808-Ljbffr