Senior Accounts Payable Specialist

Job Description

Job Description

Summary of Position:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Essential Functions:

A. Primary duties

1. Responsible for compiling amounts owed by the company to vendors, suppliers, or other companies and individuals.

2. Gathers purchase orders, charge slips, sales tickets, and prepares payments.

3. Maintains all payment or other transaction records, and files documents.

4. Reconciles processed work by verifying entries and comparing system reports to balances.

5. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

6. Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

7. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

8. Maintains accounting ledgers by verifying and posting account transactions.

9. Verifies vendor accounts by reconciling monthly statements and related transactions.

10. Disburses petty cash by recording entry; verifying documentation.

11. Reports sales taxes by calculating requirements on paid invoices.

12. Protects organization's value by keeping information confidential.

13. Updates job knowledge by participating in educational opportunities.

14. Accomplishes accounting and organization mission by completing related results as needed.

B. Additional Responsibilities

1. Contributes to team effort by accomplishing related results as needed.

C. Team and Personal Development

1. Fully supports the company’s Mission, Vision and Values.

2. Trains employees on proper and effective accounts payables’ processes when needed.

3. Practices and promotes encouragement and respect by acknowledging and praising coworkers, vendors and brokers.

4. Invests time and effort in personal development and supporting a customer-centric culture.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience:

1. Requires a High School diploma or its equivalent, Associate’s degree preferred.

2. 1-3 year preferred

a. knowledge of accounts payable.

b. knowledge of general bookkeeping procedures.

c. knowledge of general accounting principles.

d. proficient in relevant computer software.

e. knowledge of regulatory standards and compliance requirements.

Competencies and Skills:

1. Attention to detail, and data management skills.

2. Data Entry Skills, General Math Skills.

3. Time management and deadline orientation skills.

4. Communication skills, written and verbal, and customer focus.

5. Trustworthy, effective, and ability to maintain confidential information.

6. Working knowledge of computers and applications, especially Excel.

7. 10- Key proficiency.

Supervisory Responsibilities:

Supervises Accounts Payable Specialist.

Equal Employment Opportunity:

MBC Companies is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, political affiliation, personal appearance, family responsibilities, matriculation, or any other characteristic protected under federal, state, or local law. Each person is evaluated based on personal skill and merit. MBC Companies’ policy regarding equal employment opportunity applies to all aspects of employment including recruitment, hiring, job assignments and promotions, working conditions, scheduling, educational and recreational programs.