Procurement Specialist I

Procurement Specialist I

The Level I Procurement Specialist is an entry-level contributor, supporting the efficient acquisition of goods and services through routine purchasing and contract-related tasks. This role assists in processing procurement requests, conducting basic sourcing activities, and ensuring compliance with established procurement policies and procedures. The role collaborates with internal stakeholders, vendors, and multiple state agencies to provide timely, service-oriented support that upholds procurement standards and contributes to the overall effectiveness of the shared services initiative.

Position Responsibilities

• Utilizes and manages the state purchase card in accordance with State Purchase Card Rules and internal ABS Procurement guidelines.
• Prepares requisitions, purchase orders, change orders, and other required procurement forms.
• Handles daily procurement needs, prepares purchasing documents, assists with solicitations, and coordinates with Accounts Payable to support procure-to-pay processes.
• Administers annual contract renewals, ensuring compliance with purchasing rules and timely completion of fiscal year updates.
• Maintains organized records, documentation, and agency files.
• Supports team activities to ensure consistent service delivery across Finance teams.
• Maintains required certifications, stays updated on policy changes, and completes mandatory training.

Education and Experience

Requirements include:

• A bachelor's degree in business, or a closely related field; or
• Four (4) years of clerical, contracting, or procurement experience; or
• A combination of education and experience, substituting one year of experience for each year of the required degree.
• Certification as State of Oklahoma Certified Procurement Officer (CPO) Level I or must attain certification within 90 Days

Knowledge/Skills/Abilities

Knowledge/Skills/Abilities include:

• Basic knowledge of procurement principles, purchasing processes, and state procurement guidelines, or the ability to learn them quickly.
• Strong attention to detail with the ability to accurately process routine procurement and change order requests.
• Effective communication and customer service skills when working with internal staff, state agencies, and vendors.
• Ability to follow established procurement procedures and work under direct supervision in a structured environment.
• Solid organizational skills with the ability to manage routine tasks, maintain accurate procurement documentation, and support renewal activities.
• Basic problem-solving skills with the ability to assist in resolving straightforward procurement or data-entry issues.
• Ability to obtain CPO Level I certification and P-Card credentials within required timeframes.

Physical Demands and Work Environment

This position works in a comfortable office setting with a computer for a large percentage of the work day. The noise level in the work environment is usually mild. Occasional travel may be required.

Schedule

This is a full-time, 40-hour per week position.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.