Executive Administrative Assistant

Administrative Support Specialist

Required Education: High school diploma or equivalent

Required Experience: Demonstrated administrative, coordination, or office management experience. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel (basic), and Word. Ability to navigate a variety of business systems to complete work. Ability to manage confidential information with discretion. Strong attention to detail and follow-through.

Preferred Experience: Anticipate needs before they become urgent. Bring order and structure to a fast-paced environment. Keep leaders focused on high-value work by managing administrative complexity. Build strong working relationships across the organization. Demonstrate exceptional judgment, professionalism, and trustworthiness. Be comfortable working independently with limited direction. Adapt quickly as business priorities evolve.

Job Overview: Provide high-level administrative support to mid-level leaders, managing calendars, travel, expenses, and event logistics. Proactively resolve scheduling conflicts, handle confidential information, and keep operations running smoothly so leaders stay focused on priority work. Requires strong organizational skills, independence, and professionalism in a fast-paced environment.

Key Responsibilities:

• Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders' availability, handling meeting logistics, processing meeting requests on behalf of leaders supported based on availability and priority, and maintaining and organizing meeting materials
• Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve
• Coordinate domestic and international travel, including flights, hotels, transportation, and itinerary management.
• Support expense reporting, purchasing requests, invoice processing, and budget-related administrative activities.
• Prepare materials as needed for key meetings or activities, and documents to support discussions.
• Help with the coordination of large team meetings, customer visits, plant tours, and offsite events.
• Manage event logistics including facilities, catering, transportation, lodging, and communications.
• Serve as the primary administrative contact for event planning and execution.

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**