ADMINISTRATIVE SERVICES OFFICER II

Administrative Services Officer II

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid. Applications for this position will be accepted until 11:59pm CDT on 9/4/2026.

This team member would serve as the personnel administrator for the City Council and Office of the City Clerk division. In this role the individual would prepare and oversee the processing of personnel forms such as appointments, promotions, separations and leave of absence. Also, overseeing the maintenance of timekeeping records and the preparation of payrolls. Lastly, the team members would assist in preparing department responses to equal employment opportunity complaints and discrimination charges, oversee special programs or projects such as student intern programs and coordinate with the Department of Human Resources on matters relating classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.

Essential duties include: acting as a department's personnel administrator, administering personnel programs and supervising staff carrying out personnel activities, personnel processing, and records maintenance; working with managers to coordinate the interviewing, hiring, and processing of departmental employees; preparing and oversee the preparation and processing of personnel forms to initiate personnel actions; overseeing the maintenance of timekeeping records and the preparation and processing of payrolls; providing information and responding to employee inquiries regarding benefits, pay, and personnel programs and policies; providing new employee orientation and coordinating training and staff development activities; interpreting and explaining personnel policies and procedures to managers and supervisors; acting as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs; coordinating work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration; advising managers in initiating, responding to, and resolving issues relating to employee grievances and disciplinary actions; preparing department's response to equal employment opportunity complaints and discrimination charges; preparing reports regarding overtime costs, staffing, and personnel activities for management review; overseeing special programs or projects; and assisting in preparing the department's operating budget.

Location: City Hall, 121 N. La Salle Street, Suite 107. Days: Monday - Friday. Hours: 8:30am - 4:30pm.

This position is in the career service.

Qualifications: Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus two (2) years of professional work experience in human resources. Six (6) years of professional work experience in human resources. Graduation from an accredited college with an Associate's Degree in Human Resources Management, Business Administration, or a directly related field, plus four (4) years of professional work experience in human resources. Graduation from an accredited college or university with a Master's degree in Human Resources Management, Business Administration, or directly related field, plus one (1) year of professional work experience in human resources.