OFFICE MANAGER (OFFICE OF THE PUBLIC DEFENDER) AFSCME 1767

Office Manager (Office Of The Public Defender) Afscme 1767

Job Summary: Under the direction of the Deputy of Administrative Services, assists managers and professional staff to survey, investigate, and analyze operational problems/issues of a confidential nature. Attains and sustains an optimum level of performance as measured by efficiency, effectiveness, morale, creativity and organizational climate. Recommends, designs, coordinates, supervises and/or conducts team-building and training workshops to meet project objectives. Serves as technical and administrative advisor in matters requiring an extensive knowledge of the rules, regulations, objectives, and protocols of the department and criminal law. Acts in a supervisory/administrative capacity to address issues of concern between professional staff, management and support operations. Assumes primary supervisory responsibility and oversight of support staff functions, tasks, personnel and projects as directed. Investigates operational problems and recommends appropriate course of action to resolve problems and conflicts. May be required to perform other administrative duties as assigned.

Minimum Qualifications: Possession of a high school diploma or G.E.D. test certificate PLUS, eight (8) years full-time legal administrative work experience is required. OR Graduation from an accredited college or university with a Bachelor's Degree supplemented by four (4) years of full-time legal administrative work experience is required. Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being notified, in writing, by the Bureau Chief of BHR (or designee) that they have been provisionally placed on the Interview List. Candidates will be notified of how to submit required documents. * Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by either the World Education Services (WES) or Educational Credential Evaluators (ECE).

Knowledge of the principles and techniques of office practices and procedures. Thorough knowledge of the types and preparation of criminal and civil legal documents. Skill performing highly specialized and confidential administrative work independently and developing and completing complex assignments with minimal direction. Ability to direct clerical, secretarial and administrative tasks/personnel within assigned area of supervision. Skill in interacting with others to investigate, gather and review sensitive or confidential materials, information and incidents of record. Ability to perform administrative tasks using spreadsheet, word processing, and database software. Ability to serve as liaison on behalf of management relative to the screening, evaluation, promotion or discipline of employees. Ability to handle sensitive personnel and related labor issues as directed or as applicable. Ability to grasp and utilize the policies, protocols, systems, procedures and technical vernacular of the department and County applicable to assigned duties and responsibilities quickly and effectively. Ability to accurately perform mathematical calculations and supervise account/expenditures on behalf of the executive staff. Ability to communicate effectively both in written and verbal formats with tact and courtesy to staff, internal departments and external agencies.

Group and Voluntary Benefits Offered: Medical, Dental, and Vision; Basic Term Life Insurance; Pension Plan; Deferred Compensation Program; Employee Assistance Program; Paid Holidays, Vacation, and Sick Time; Voluntary Benefits; You May Qualify for the Public Service Loan Forgiveness Program (PSLF); For further information on our excellent benefits package, please click on the following link: For eligible employees the County has a hybrid work environment which allows employees telecommuting and flexible scheduling options. Salary Range: $50.846/ Hourly.

Physical Requirements: Light Work involves exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight of the materials is negligible. The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. *This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination. Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years. EEO Statement: Cook County Government is an Equal Employment Opportunity ("EEO") employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.