Contract Coordinator

Contract Coordinator

The Associate, Contract Management position is responsible for analytical and administrative support for offer development, contract provisions, terms & conditions review, implementation and management for CSS U.S. customer-facing teams. These contracts include, but are not limited to, sales, evaluation, consignment, Pricing, third-party agreements for IDN's, Hospitals, and Government. This position will support the review, preparation and execution of RFI's and RFP's. This position will also support pricing requests, pricing initiatives, promotions and programs and data management including system data integrity. This position will work closely with the Sr. Contracts Manager, Sr. Analyst, Contract Management, Contracts, Pricing and Compliance Department, Corporate Accounts and commercial leaders in the development and implementation of policies, procedures and processes.

Under limited supervision and in accordance with all applicable federal, state and local laws/regulations, procedures and guidelines, this position:

• Provides services and support to the CSS U.S. customer-facing teams on contract administration which includes the following:

o Support the preparation of sales contracts for GPO's, IDN's, Hospitals and Government including amendments.

o Support the preparation, review and execution of RFI's and RFP's for GPO's, IDN's, Hospitals and Government

o Process completed purchase agreements including, but not limited to, capital, capital promotions, and Service.

o Provide administrative support for disposable tier pricing strategy including analysis, price integrity, implementation and customer communication

o Meets as needed with field sales associates, sales management, legal department and others as needed.

o Receives and processes sales contracts, including but not limited to, capital, capital promotions, and service, coordinates with JJHCS for order processing.

o Supports administrative process for contract compliance as required in contract terms and conditions.

o Provides reports and information to field sales associates as requested, can include contract pricing information, sales history data, agreement status.

o Provides reports and information to sales management as requested, can include department metrics, execution rates, promotion utilization, and purchase history.

o Provides support for product and marketing program launches.

o Responsible for communicating business related issues or opportunities to next management level

o Responsible for following all Company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition

o Responsible for adhering to and supporting Company compliance with all Federal, State, local and Company regulations, policies, and procedures

o Performs other duties assigned as needed

• Provides training as needed with respect to contracts, pricing, compliance and administrative processes.

• Responsible for communicating business related issues or opportunities to next management level

• Responsible for ensuring subordinates follow all Company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition

• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures

• Performs other duties assigned as needed

REQUIRED EDUCATION/TRAINING and/or EXPERIENCE:

• Bachelor's degree in Business, Finance, Sales & Marketing, Contracting or related field or

• 2+ years of progressive experience in Contracting, Sales & Marketing or Finance Management, preferably in the medical device industry or an FDA regulated industry.

• Demonstrated ability to succeed in a fast paced sales / customer focused environment.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES and CERTIFICATIONS/LICENSES:

• Excellent written, oral and presentation skills required (advanced Word, Outlook and PowerPoint)

• Proven strong analytic skills (advanced Excel)

• Proven leadership skills

• Ability to work independently with minimal supervision

• Ability to work in a team environment

• Ability to manage conflicting priorities and meet deadlines

• Ability to present detail data in a clear and concise manner

• Strong organizational skills and the ability to manage complexity

• Expertise in contracting business processes

• Excellent interpersonal and negotiating skills

ADDITIONAL POSITION REQUIREMENTS

• The work environment is a normal office setting.

• Domestic travel is estimated at less than 20%.

• The physical demands described here are representative of those an employee encounters to successfully perform the essential functions of the job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk, listen, sit and stand.

• The employee must be able to lift or move up to 25 pounds.

• The employee must have the ability to operate a phone, computer and fax machine.

EXTERNAL AND INTERNAL INTERACTIONS

• Routine interaction with

o customers of the company and other business-related contacts external to the company.

o CSS U.S. customer-facing teams including Field sales, Marketing, Tech Services

o Other Internal departments such as Finance, Legal, HCC, GCC.