Executive Administrative Coordinator

Job Description

Job Description

Job Overview

A growing construction company is seeking an organized, detail-oriented Executive Administrative Coordinator to support the leadership team and assist with the administrative functions that keep their business running efficiently.

This position is ideal for someone who enjoys variety in their day, excels at organization, communicates professionally, and takes pride in keeping projects and information moving forward.

Responsibilities

• Contact subcontractors and suppliers regarding upcoming project bids and document responses
• Maintain bid tracking logs and update internal databases
• Assist with bid preparation by organizing, printing, and distributing project documents
• Electronically file and manage project-related documentation
• Support company leadership with calendar management, scheduling, and meeting coordination
• Assist with email management and correspondence on behalf of executives
• Prepare reports, spreadsheets, and other administrative documents
• Coordinate office communications and follow up on action items as needed
• Maintain accurate records and ensure information is organized and accessible
• Provide general administrative support to the office and leadership team

Skills

• 2+ years of administrative, office coordination, executive assistant, customer service, or related experience preferred
• Construction industry experience is a plus, but not required.
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Comfortable making outbound phone calls and interacting with vendors and business partners
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to prioritize multiple tasks and work independently
• Professional, positive, and dependable attitude
• The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced environment. We value individuals who take initiative, communicate effectively, and enjoy supporting a team.

Company Description

Synergy Search Group and Staffing Services are committed to excellence in quality recruiting and reliable service to our candidates and the clients we serve. Our candidates enjoy the unique experience of working with seasoned professionals to assist them in determining their career direction and personal growth opportunities. We have a combined over 120 years of recruiting experience in the Kansas City marketplace!

Based on your preferences, we will identify and present you with the positions that accurately reflect your chosen career path, while keeping all of your information strictly confidential. We will discuss opportunities in detail with you, respect your choices and ask your permission to proceed with a client presentation of your background and experience. We will also brief and prepare you for all client meetings. Following the interview, we will provide you with feedback in a timely manner.

Our goal is to assist you in finding that perfect fit based on your skills and experience, so we may present you with the right career opportunity.

Company Description

Synergy Search Group and Staffing Services are committed to excellence in quality recruiting and reliable service to our candidates and the clients we serve. Our candidates enjoy the unique experience of working with seasoned professionals to assist them in determining their career direction and personal growth opportunities. We have a combined over 120 years of recruiting experience in the Kansas City marketplace!\r\n\r\nBased on your preferences, we will identify and present you with the positions that accurately reflect your chosen career path, while keeping all of your information strictly confidential. We will discuss opportunities in detail with you, respect your choices and ask your permission to proceed with a client presentation of your background and experience. We will also brief and prepare you for all client meetings. Following the interview, we will provide you with feedback in a timely manner.\r\n\r\nOur goal is to assist you in finding that perfect fit based on your skills and experience, so we may present you with the right career opportunity.