Design Administrator / Bookkeeper

Job Description

Small Commercial Interior Design firm looking for a full-time, in-office Design Administrator / Bookkeeper to handle the company's daily financial records and oversee general administrative operations. Salary and Full Benefit package.

Core Responsibilities

• Bookkeeping & Finance:

o Manage accounts payable and accounts receivable (client invoicing, record deposits, track collections, process vendor invoices, schedule payments)

o Reconcile bank and credit card statements.

o Process payroll and track expense reports.

o Prepare basic financial reports, such as profit and loss statements. 

• Office Administration:

o Oversee daily office operations, supplies, and equipment.

o Handle vendor relationships and coordinate service providers (Insurance, IT, 401K etc.)

o Manage internal schedules, meetings, and correspondence.

o Maintain physical and digital filing systems

• Support & Compliance:

o Assist leadership with special projects or onboarding new hires.

o Ensure financial records align with basic accounting standards.

o Human resources duties

o Update ant maintain company templates 

• Design Support

o Assist with permit submittal and interface with Mecklenburg County

o Assist with site visits and field verification

o Complete bid evaluation forms 

o Create Digital Finish Boards

o Manage an maintain Resource Library

Key Qualifications

• Experience: 2 to 3 years of experience in bookkeeping, accounting, or administrative management.

• Software Skills: Proficiency in QuickBooks, Power Point and Microsoft Office Suite (Excel, Word).

• Soft Skills: High attention to detail, strong time management, professional communication, and the ability to maintain financial confidentiality.