Administrative Assistant

Job Description

Job Description

Description

Job Title: Administrative Assistant

Location: Philadelphia, PA
Job Type: Full-Time

The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team/department]. This role is crucial to maintaining the smooth operation of our office and ensuring efficient communication across teams. The ideal candidate is organized, proactive, and able to handle a wide range of responsibilities with professionalism.

• General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
• Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
• Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
• Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking.
• Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation.
• Supply Management: Monitor and order office supplies; maintain inventory and manage vendor relationships.

• High school diploma or equivalent; an associate’s degree or relevant certification is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to prioritize tasks and work independently
• Attention to detail and problem-solving abilities

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and holidays.
• Opportunities for professional development and career growth.