Transportation Manager

Transportation And Fleet Management Coordinator

Redlands Christian Migrant Association (RCMA) is a nationally recognized non-profit leader in childcare and early education. RCMA operates more than 53 centers and 3 charter schools, with a staff of 1,400 employees, in 18 Florida counties. We have grown over the years through our policy of hiring from the communities served, forging a strong bond between parents and RCMA caregivers, teachers, and staff.

Purpose Of Position: Plans, organizes, and directs functions and activities related to the training, policy, and procedures, procurement, inventory, servicing, operation, maintenance, and repair of RCMA vehicles, equipment, and property. Establishes, organizes, and directs activities to establish and maintain priorities and timelines; ensures related functions and activities comply with all RCMA, State, and Federal rules and laws.

Essential Duties And Responsibilities Include The Following; However, Other Duties May Be Assigned:

1. Ensures high standards of safety in the purchase, maintenance, registration, operation, and care of all vehicles in the fleet in accordance with RCMA policies and procedures.
2. Procures state-required certificates of title and arranges for registrations and state inspections.
3. Develops, maintains, and delivers transportation training programs, including CDL preparation, bus driver training, and other transportation-related training, and/or establishes partnerships with existing training agencies to ensure employees obtain required certification and remain compliant with applicable laws and Head Start rules and regulations.
4. Maintains and analyzes records of usage and repair expenditures as a form of internal control to eliminate opportunities for fraud and ensure the cost-effective operation and appropriate planning for the replacement of vehicles and equipment.
5. Collaborates with Risk Management to ensure appropriate liability coverage on vehicles, equipment, and property.
6. Collaborates with Risk Management when a vehicle is involved in an accident to coordinate the assignment of temporary replacement vehicles, facilitates repair processes, and helps ensure vehicles are returned to service in a timely and safe manner.
7. Collaborates with the Fiscal Department and Procurement Manager for the purchase of vehicles, equipment, and service contracts.
8. Reviews, analyzes, develops, recommends, and implements highly ethical relationships with vendors to ensure open competition, proper bidding requirements are met, required documentation is maintained in accordance with local, state, and federal laws, and that the most cost-effective solutions are pursued.
9. Analyzes the cost of maintaining vehicles on the road and ensures that vehicles exit the fleet at the end of their useful lifecycle in accordance with the RCMA Policies & Procedures and applicable state and federal laws.
10. Serves as the primary administrator for transportation and fleet management systems, including Holman, Azuga, SharePoint, and other related operational databases; maintains system integrity, data accuracy, reporting capabilities, and user access as appropriate.
11. Collaborates with the Facilities Manager, Program staff, and other key staff to manage a large fleet of vehicles; this includes buses, minivans, trailers, and vehicles assigned to statewide support staff for all of RCMA, including:

• Data entry of staff into Holman for assignment of fuel card PINs
• Provides support to staff with Fuel Card
• Approves vehicle repairs
• Renews registrations for all RCMA Fleet
• Supports the Areas by setting up SunPass accounts
• Pays incoming toll invoices

• Maintains and updates automated systems, policies, procedures, and handbooks per RCMA, State, and Federal regulations, and agency directives and guidelines.
• Ensures ongoing monitoring of bus drivers for safety and adherence to all RCMA, Federal, and State transportation regulations, including daily pre-and-post-trip inspections.
• Performs and maintains the fleet inventory control process for the agency that meets federal, state, and local funding source requirements. Updates the vehicle master list as needed.

Mandatory Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty element satisfactorily while exercising independent judgment and discretion under the general supervision of the Director of Facilities and Transportation. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must meet age, medical, moral, character, and any other requirements as defined by Florida Statutes.

Required Education, Experience, And Knowledge:

• Minimum High School Diploma or GED is required; an Associate's or Bachelor's Degree in Business or related field is a plus.
• Working knowledge of state, local, and federal regulations governing the transportation of children to and from school and program activities.
• Strong knowledge of school bus transportation systems, ODE, and State and Federal regulations, and Head Start Performance Standards.
• Current First Aid and CPR certification.
• Knowledge of Early Childhood Education principles and age-appropriate child development for children ages six weeks to five years, including at-risk, special needs, gifted, and culturally diverse populations.

Preferred Qualifications:

• Previous supervisory and management experience.
• Valid Class C Commercial Driver's License (CDL) with Passenger (P) and School Bus (S) endorsements.

Other:

• Must be age 21 or older.
• Have or be able to obtain a Florida driver's license. Driving record acceptable to RCMA's insurance carrier is required.
• Overnight travel is occasionally required.
• Working knowledge of Microsoft Office (Professional) software is required.

RCMA is an equal opportunity/affirmative action employer and a drug-free workplace. All candidates selected for employment are required to successfully complete a Level 2 fingerprint-based background screening. Additional information is available on the Care Provider Background Screening Clearinghouse Education and Awareness website.