Administrative Assistant II
Inficare
Job Title: Administrative Assistant II Location: Trenton, NJ 08625 (Onsite) Job Type: Contract Experience: 2+ years in administrative roles Duration: 6 months Work Hours: Monday-Friday, 35 hours per week
Job Overview Our client is seeking an Administrative Assistant II to support a government environmental division with a wide range of clerical and administrative functions. This is a fast-paced, team-oriented environment requiring strong organisational and communication skills.
Key Responsibilities
Engagement Details 6-month contract, 35 hours per week. Interviews conducted virtually via Microsoft Teams.
Job Overview Our client is seeking an Administrative Assistant II to support a government environmental division with a wide range of clerical and administrative functions. This is a fast-paced, team-oriented environment requiring strong organisational and communication skills.
Key Responsibilities
- Answer and direct incoming phone calls to appropriate staff
- Handle incoming and outgoing mail and track documents for signature
- Maintain office supplies, filing systems, and records
- Organise meetings and manage scheduling
- Perform data entry and maintain tracking spreadsheets (inventory, monthly measures)
- Process Open Public Records Act (OPRA) requests
- Assist with travel preparation, reimbursements, and purchase card processing
- Provide phone coverage and administrative support across multiple bureaus as needed
- Post and distribute department documents including notices of vacancies
- High School diploma or GED required
- 2+ years of experience in an administrative or clerical role
- Proficiency in Microsoft Office, MS Access, Adobe, and Excel
- Strong data entry and document tracking skills
- Effective communication and time management abilities
- Experience with OPRA requests
- Familiarity with government or public sector environments
- Strong multitasking and organisational skills
Engagement Details 6-month contract, 35 hours per week. Interviews conducted virtually via Microsoft Teams.
Vacancy posted 4 days ago
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