Administrative Assistant II

Job Title: Administrative Assistant II

Location: Trenton, NJ 08625 (Onsite)

Job Type: Contract

Experience: 2+ years in administrative roles

Duration: 6 months

Work Hours: Monday-Friday, 35 hours per week
Job Overview

Our client is seeking an Administrative Assistant II to support a government environmental division with a wide range of clerical and administrative functions. This is a fast-paced, team-oriented environment requiring strong organisational and communication skills.
Key Responsibilities

• Answer and direct incoming phone calls to appropriate staff
• Handle incoming and outgoing mail and track documents for signature
• Maintain office supplies, filing systems, and records
• Organise meetings and manage scheduling
• Perform data entry and maintain tracking spreadsheets (inventory, monthly measures)
• Process Open Public Records Act (OPRA) requests
• Assist with travel preparation, reimbursements, and purchase card processing
• Provide phone coverage and administrative support across multiple bureaus as needed
• Post and distribute department documents including notices of vacancies

Required Skills

• High School diploma or GED required
• 2+ years of experience in an administrative or clerical role
• Proficiency in Microsoft Office, MS Access, Adobe, and Excel
• Strong data entry and document tracking skills
• Effective communication and time management abilities

Preferred Skills

• Experience with OPRA requests
• Familiarity with government or public sector environments
• Strong multitasking and organisational skills

Location & Work Model

Onsite - 401 E. State Street, Trenton, NJ 08625. Business casual dress code. Equipment provided (computer, phone, printers).
Engagement Details

6-month contract, 35 hours per week. Interviews conducted virtually via Microsoft Teams.