Scale House Administrative Coordinator 3657892

Job Description

Job Description

Be Part Of A Dynamic Team

Join an established manufacturing and recycling operation where efficient material handling, accurate transaction processing, and dependable customer service are essential to daily plant performance. This team operates in a hands-on, fast-moving environment supporting recycling and sustainability-focused operations while maintaining strong relationships with customers, suppliers, and internal accounting teams.

What's In Store For You

• Engagement: W2 only (no C2C/1099)
• Full-time contract opportunity with a consistent Monday–Friday, 7:00 AM–3:00 PM first-shift schedule.
• No regularly scheduled weekends or holidays.
• Opportunity to build experience across scale-house operations, logistics coordination, customer service, reporting, inventory, and administrative accounting.
• Exposure to enterprise systems including Ariba and Oracle .

How You Will Make An Impact

• Manage day-to-day scale-house activities and help keep recyclable material moving accurately and efficiently through the facility.
• Weigh incoming recyclable materials and maintain accurate transaction and weight records.
• Coordinate and schedule outbound shipment loads.
• Calculate material purchases and process applicable cash-payment transactions.
• Reconcile daily cash activity and material weights and report results to management.
• Support daily, weekly, and month-end operational and accounting reporting.
• Compile inventory and financial information required for month-end reporting.
• Perform administrative duties including data entry, telephone support, recordkeeping, and spreadsheet maintenance.
• Interact directly with customers and waste suppliers regarding transactions, payments, accounts, and operational questions.
• Gather and analyze information for special projects while safeguarding confidential company and business information.

Are you an experienced administrative and scale operations professional ready to make an impact?

• Previous experience in administrative support, scale-house operations, logistics, shipping/receiving, customer service, or a related environment is preferred.
• Working knowledge of basic accounting practices, including reconciliation and transaction accuracy.
• Intermediate proficiency with Microsoft Excel and Word .
• Comfortable working with spreadsheets, data entry, calculations, and operational reports.
• Ability to learn business and accounting platforms such as Oracle and Ariba .
• Strong attention to detail when handling weights, cash, inventory, and financial information.
• Customer-focused communication skills and the ability to interact professionally with suppliers and facility visitors.
• Ability to work independently while contributing effectively within a plant-based team.
• Dependable, organized, and comfortable managing multiple administrative and operational priorities.