Office Administrator

Job Description

Job Description

About Us:
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive  Office Administrator to help keep our operations running smoothly.

Position Overview:
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

Key Responsibilities:

1. New Hire Onboarding & Workstation Setup:

• Coordinate all onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT as needed to ensure systems are properly configured for each new hire.
• Computer Equipment set-up/take down/relocate (inventory).

2. Office Supply & Equipment Management:

• Answer Main Phone line.
• Maintain and restock office supplies, equipment, and snacks.
• Monitor inventory levels and manage vendor relationships.
• Track office expenditures and ensure purchases remain within budget.
• Manage outside vendors, Phone, Internet, IT, Etc.
• Manage Birthday/Anniversary recognitions, office celebrations,Office team building event planning.
• Holiday-Decor purchases, set up/down.

Qualifications:

• 2+ years of experience in office administration, coordination, or a related role.
• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Benefits:

• Health, dental, and vision insurance.
• 401(k) retirement plan.
• Paid time off and holidays.
• Opportunities for professional growth and development.
• A supportive, team-oriented work environment.