Administrative Executive Associate (HEA) - Provost's Office

Administrative Executive Associate (HEA) – Provost's Office Overview Reporting to the Chief of Staff and supporting the Provost of The City College of New York, the Administrative Executive Associate provides executive‑level administrative, operational, and project support to the Provost’s Office. The position plays a critical role in supporting Academic Affairs by managing high‑level communications, coordinating institutional initiatives, and facilitating cross‑functional operations across the College. Responsibilities Provide managerial and administrative support to the Provost and Chief of Staff, prioritizing the Provost’s complex executive calendar aligned with institutional priorities, monitoring a high‑volume executive email account, and elevating urgent and sensitive matters. Independently carry out a portfolio of special projects, monitor key operations, and provide project management oversight for various initiatives, facilitating project and status meetings. Support accreditation activities and institutional reviews. Support search committees and academic processes such as textbook adoptions and trainings, ensuring compliance and timelines. Develop responses to internal and external inquiries; make referrals and ensure timely follow‑up, coordinating internal and external communications on behalf of the Provost and Chief of Staff. Maintain and update key academic database systems, including web and intranet content, handbooks, faculty hiring terms, and committee actions. Organize special events, including faculty and administrative meetings, search committees, campus initiatives, travel logistics, and external visits. Provide guidance and support to faculty, staff, and students regarding processes and inquiries, onboarding, and ensuring operational continuity within the office. Serve as liaison across academic and administrative units to support coordination and communication. Manage office day‑to‑day operations, including logistics, inventory, work orders, and technology support. Qualifications Bachelor’s degree and six years of related experience required. Experience working in higher education or academic affairs. Higher education experience, knowledge of academic structure and systems. CUNYfirst and CUNYBuy experience a plus. Experience with faculty hiring processes, accreditation support, or academic reporting. Strong project management, organizational, and interpersonal skills. Ability to manage multiple competing priorities in a fast‑paced environment and work across departments. Compensation & Benefits Salary Range: $90,838 – $102,408. Salary commensurate with education and experience. CUNY is implementing salary schedule increases of 3.5% effective 9/1/26. Benefits include health plans, retirement/pension, tuition waivers for CUNY graduate study, paid time off, and access to campus programs. Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans, women, and Italian Americans to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Closing Date July 21, 2026 #J-18808-Ljbffr City University of New York