Legal Assistant, Immigration

Legal Assistant Position at aiLegal

We are seeking highly organized and detail-oriented legal assistants to join aiLegal. The ideal candidates will thrive in a fast-paced, tech-driven environment, take ownership of assigned cases, and consistently meet monthly productivity benchmarks.

aiLegal is an immigration law firm powered by AI technology with a strong reputation for delivering excellence, efficiency, and client-centric service. We handle a wide spectrum of immigration cases including family immigration, humanitarian matters, business immigration, consular processing, removal defense, and federal litigation. We operate on a flat rate model with assigned credit hours per case type and enforce high accountability in meeting deadlines and productivity benchmarks. Each team member is expected to deliver at least 100 credit hours per month, and the Managing Attorney ensures that the team collectively delivers 100 X team head accounts credit hours monthly. Our unique service model ensures speed, standardization, and client satisfaction by structuring every case into a clear assembly-line pipeline.

This role is not for candidates who:

• move slowly
• resist using technology and/or is not tech savvy
• require handholding
• cannot manage deadlines
• dislike KPIs
• lack ownership, accountability, or flexibility
• cannot produce results within defined timelines
• brings drama or an ego that requires its own parking space

This role is for candidates who are:

• disciplined high-performers
• outstanding writers and strategists
• tech-comfortable professionals
• deadline-sensitive professionals
• professionals who can take full ownership of complex cases
• professionals who thrive in well-structured, high-accountability environments
• professionals who bring curiosity, humility, and professionalism

The position requires deep familiarity with USCIS, DOL and/or EOIR procedures, strong case management skills, and the ability to deliver high-quality legal work under tight timelines within our flat-rate, credit-hour model.

Key Responsibilities:

• Case Preparation & Management
• Prepare, draft, and assemble immigration filing, including but not limited to:
• I-130, I-485, I-751, I-129F
• NIV Consular, IV Consular
• F-1, B1/B2, N-400, I-765, I-131
• I-918, I-914, I-360 VAWA, I-360 SIJ
• RFE, NOID, NOIR, Motion, or Appeal with the USCIS
• Manage and update case pipelines using aiLegal's proprietary AI platform and case management software
• Monitor deadlines and ensure all filings are timely and compliant with court and USCIS requirements
• Client Communication
• Conduct structured client interviews, gather supporting evidence, and ensure accuracy of factual records.
• Maintain consistent communication with clients to provide updates and ensure client satisfaction.
• Collaboration & Quality Control
• Work collaboratively with attorneys, intake specialists, and other paralegals in a structured assembly-line pipeline.
• Ensure case files meet aiLegal's internal quality standards and procedural checklists before attorney review.
• Productivity & Accountability
• Meet or exceed 60 credit hours per month in completed deliverables.
• Maintain daily time and productivity logs.
• Support the Managing Attorney in achieving team-level output targets (100 x team headcount monthly credit hours).

Qualifications:

• Bachelor's degree required; paralegal certificate preferred.
• Minimum 3 years of immigration law experience (family, humanitarian, business, or removal defense focus).
• Proficiency in USCIS, EOIR, and federal immigration procedures.
• Exceptional writing skills.
• Strong organizational and accountability skills, proven record of meeting deadlines and productivity goals.
• Familiarity with Jira or equivalent project/case management tools.
• Excellent communication skills.

Job Performance Expectation:

• Monthly Output: Minimum 60 credit hours of completed work.
• Quality: Zero-tolerance for any preventable errors - wrong personal data, missing pages/signatures, missing/wrong filing fee payments (issuance date, payee name, amount), form editions, filing addresses, missing form page, or wrong orders of forms, missing signatures or dates, missed filing/hearing deadlines, or failure to follow SOP.
• Responsiveness: All internal communications acknowledged and responded within 2 hours and all external communication acknowledged and responded within 24 hours;
• Collaboration: Active participation in structured case assembly-line processes and cross-team reviews.
• Effective Follow-Up Compliance: Frequency, timeliness, and effectiveness of client follow ups.

Compensation and Benefits:

• Competitive base salary + performance-based bonuses
• Health, dental, vision, and life insurance
• 401(k) with employer contribution
• Paid time off
• Career growth opportunity in a fast-scaling, and technology driven practice.

Why Join aiLegal:

• Be part of a visionary firm revolutionizing immigration law through AI and automation.
• Collaborate with a high-performing, mission-driven team.
• Enjoy a culture of transparency, innovation, and recognition.
• Gain opportunities for career growth and leadership advancement.
• Competitive pay structure with performance incentives and bonuses.

Salary: $15 - $25 per hour