Project Support Specialist

Project Coordinator

Dewberry is currently seeking a Project Coordinator to join our growing Charlotte, NC team. The ideal candidate will have strong knowledge of project financials, contract administration, change management, and reporting, to provide needed support to project teams and ensure timely project completion. This role requires an individual who can effectively collaborate with Project Managers (PMs), Task Managers and various internal stakeholders, while providing accurate and detailed reporting and data analysis. This position will be in our Charlotte, NC office.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Project/contract setup, budget verification, and support development of project plans.
• Coordinate and track execution and renewals of contracts including subcontracts, approvals of subconsultants, etc.
• Accounts Payable and Receivable management.
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Assist with day-to-day financial management of assigned projects
• Draft monthly progress reports for Project Managers
• Understand the obligations of contracts to track compliance of requirements throughout the life of the project.
• Support Project/Construction Managers, and Task Managers in collection/distribution of data, communications, and coordination of team deliverables.
• Follow document control procedures and ensure document control activities such as document creation, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Assist with project control activities and ensure activities such as contract administration, change management, and reporting are executed in a timely fashion and in accordance with all company standards and contractual requirements.
• Assist task managers with schedule management at project levels. Participate as liaison between task managers and accounting/legal functions.
• Assist Quality Manager with coordination, tracking and reporting of QA/QC efforts for various projects.
• Anticipate project needs and have the ability to identify work assignments independently.
• Assist with construction administration support activities including construction procurement activities (specification formatting/review, addenda preparation, bid document submittal, bid tabulations review, bidder insurance review, etc.), change management (work change directive/field order/change order documentation and processing) submittal and RFI processing, tracking and response reviews.

Required Skills & Required Experience

• Bachelor's degree in Business Administration or minimum five years of experience in a professional office setting required; experience in project management/coordination in the A&E and construction industry preferred.
• Candidate should be proficient in Deltek VantagePoint, Microsoft Word, Excel, and Outlook, Power Point, and MS Project.
• Candidate should be comfortable working directly with senior managers and technical staff.
• Excellent communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated.
• Ability to multi-task and prioritize required.
• Ability to work both independently and in a team environment required.
• Ability to work under multiple deadline pressures required.

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

Must have a valid driver's license, good driving record and ability to pass a driving record background check.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.