Executive Assistant - Operations & Technology

Location Remote – New Jersey residents only (occasional local travel) Type Full-time Experience Level Senior Compensation $66,000 – $81,000 base Company Overview We are a national insurance marketing organization with key offices in Louisville, KY, Springfield, MO, and Columbus, OH. We specialize in recruiting, training, growing, and supporting insurance agents and agencies nationwide. Our commitment is to build a robust network of highly trained agents and strategic agency partners ready to thrive in a competitive landscape. We are a fast-paced, collaborative, and energetic work environment. About the Role This is not a traditional administrative role. The Executive Assistant works directly with our VP of Contracting & IT Operations as a trusted operational partner. You’ll manage executive priorities, keep projects moving across departments, and make sure commitments turn into completed work. The role is primarily remote, with periodic in-person meetings with the VP in the New Jersey area. The ideal candidate is proactive, tech-savvy, an outstanding communicator, and takes real ownership of outcomes. Responsibilities Manage the VP’s calendar, inbox, and daily and weekly priorities; flag urgent items and draft responses Prepare meeting agendas, capture decisions, and track action items through completion Track projects across Contracting, Agent Services, and Technology using Jira and other tools Follow up with department leaders, vendors, and partners on deadlines and deliverables Spot overdue items and bottlenecks early and escalates before they become problems Prepare executive reports, presentations, spreadsheets, and concise status updates Draft professional emails, memos, and meeting summaries Handle confidential executive, financial, and employee information with discretion Travel locally within the New Jersey area to meet in person with the VP for planning sessions, working meetings, and events as needed (mileage reimbursed) Qualifications Must currently reside in New Jersey 5+ years in executive assistance, business operations, or project coordination Experience supporting senior leaders who oversee multiple departments Advanced Google Workspace and Microsoft Excel skills (formulas, pivot tables, reporting) Hands-on experience using AI tools such as ChatGPT or Claude in daily work Experience with Slack, Jira, and a CRM (GoHighLevel a plus) Excellent written, phone, and virtual communication skills Strong judgment about when to act, when to follow up, and when to escalates Insurance, financial services, or technology experience a plus A quiet, dedicated home workspace suitable for phone calls and video meetings Reliable high-speed internet Reliable transportation and willingness to travel locally in New Jersey for in-person meetings PTO + Paid Holidays Performance bonus Remote work with occasional local travel Mileage reimbursement for business travel Company-provided computer Applicants must reside in New Jersey to be considered. #J-18808-Ljbffr Lasting Mark