Office & Administrative Specialist Senior

Temporary - Office & Administrative Specialist Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Health Department

Job ID: 96860

Location: St. Paul

Telework Eligible: No - 100% in-office requirement.

Full/Part Time: Full-Time

Regular/Temporary: Temporary - Anticipated to end March 1, 2027.

Who May Apply: Open to all qualified job seekers

Closing Date: 09/15/2026

Hiring Agency: Health Department

Division/Unit: Environmental Health Division / X-Ray Unit

Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m.

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: X-Ray Unit

End Date: 03/01/2027

FLSA Status: Nonexempt

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide support to the staff of the X-ray Unit and other units in the Indoor Environments and Radiation (IER) section within the Environmental Health Division in the Minnesota Department of Health. This position will also provide operational support to the Environmental Health (EH) Director's Office when requested.

Primary Responsibilities:

A. Support the Indoor Environments and Radiation Section Manager and other section supervisors.

B. Oversee activities related to financial transactions involved with core functions of X-ray Unit/IER including payment processing, collection, and account reconciliation.

C. Provide operational support to the X-ray Unit to assure that the program's objectives meet expected quality outcomes and performance metrics.

D. Complete and send out inspections' enforcement and registration actions.

E. Process fees for the X-ray Unit and IER section so that documents are issued in compliance with the Minnesota Department of Health and internal audit policies and procedures.

This position is temporary in nature, with an anticipated end date of March 1, 2027.

This position will report to the Freeman Building Office in St. Paul, MN, Monday through Friday.

Minimum Qualifications

One (1) year of experience providing administrative support to a public health, environmental health or other closely related program. Experience must include the following:

• Experience and skill in word processing, typing and proofreading sufficient to develop or modify a variety of correspondence, records and reports.
• Experience and skill in customer service sufficient to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person and via email.
• Experience in data entry sufficient to create database records and update entries in a timely manner.

Preferred Qualifications

• Knowledge of the Minnesota Government Data Practices Act, Departments Records Management policies and procedures and MDH procedures.
• Knowledge of various regulatory data systems.
• Ability to receive and react to changes in priorities and be able to implement those changes into daily schedules and routine.

Additional Requirements

• This employment does not require a valid driver's license, but it does demand travel, which the candidate will be responsible for meeting.
• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.