Office and Administrative Specialist - Intermediate

Office and Administrative Specialist - Intermediate

Job Class: Office and Administrative Specialist - Intermediate

Agency: State Auditor

Job ID: 96821

Location: St. Paul

Telework Eligible: No

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Date Posted: 09/04/2026

Closing Date: 09/24/2026

Hiring Agency/Seniority Unit: State Auditor / State Auditor-AFSCME

Division/Unit: Payroll Processing Unit / Audit Practice

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: St. Paul

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The position responsibilities include the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist Intermediate has primary responsibility for:

• Reviewing and formatting of technical accounting and audit reports and templates for clarity and consistency and according to the Audit Practice Division's formatting design, including assisting the Office in implementing accessibility standards.
• Handling the administrative production of reports, distribution of reports, and maintaining a system of cataloging Audit Division publications.
• Perform daily administrative functions and provide administrative support for the ongoing work of the Division and the Office.

Minimum Qualifications

• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
• Ability to recompute tables and charts in reports to ensure accuracy in amounts presented.
• English speaking skills sufficient to communicate effectively with a wide variety of individuals.
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Skills in Microsoft Word sufficient to draft letters, memos, and reports.
• Knowledge of Microsoft Word formatting tools.
• Skills in Microsoft Excel sufficient to use basic formatting tools.
• Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat.

Preferred Qualifications

• Two or more years of experience in office communications (2 years of post-secondary education is equivalent to 1 year of experience in office communications).
• Two or more years of experience working in an auditing and/or finance setting.

Physical Requirements

• Ability to work in a seated or standing position for extended periods of time.
• Ability to use a keyboard for extended periods of time which may include repetitive motion.

Additional Requirements

• Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver's history check prior to appointment.
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g. H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.