Administrative Coordinator

Administrative CoordinatorWe believe that great healthcare is an essential safeguard of human dignity.At Laborie, we know the work we do matters – it's what fuels our motivation and contributes to our success. If you're ready to make a positive impact in the lives of patients across the globe, we'd like to meet you.We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good. We're not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion.About the Role:Reception & VisitorsOwner of Plant Calendar and Training Center Calendar to ensure all visitors & events are approved and scheduled to avoid conflictsReceive visitors and provide optimal first impressions for internal and external customers in alignment with our Laborie brand & values. Conductions Safety briefing for first time visitorsManages day-to-day administration of CARE system (Security & Card Access)Manages incoming/outgoing mail distribution and courier services working in conjunction with warehouse/shipping teamOffice AdministrationMaintain tidy and well-organized common areasEvent planning & coordination with caterers for on-site food/beverage, including set-up and clean-upService on Employee Engagement team contributing to positive workplace cultureMaintain office equipment and purchase and manage office supply inventoryPrepares, analyzes, and coordinates with local suppliers for efficient delivery of products and servicesMay coordinate certain maintenance items for facility working with Facilities Manager, property management, cleaning services, local utilities, and building security services providersMay provide support to shipping and receiving at facility as backupDocument Management & Administrative SupportSupports Site Leader with all invoice & accounts payable duties, expense reporting. Discretion in handing and maintaining confidential information.Assists Site Leader in coordinating materials for various presentations, Site Performance Reviews & reportsTalent Acquisition & New Hire support, including certain orientation materials & documentation (HR & payroll items).Provides support when needed for plant Sustainability reporting & sustainability projectsMay support Operations team with various documentation related to Operations trainingOther administrative tasks as assignedProject ManagementSupport management with special projects and process improvement.What you Bring:High school diploma (or GED equivalent); secretarial certification preferredAdvanced Microsoft Office skills: Word, Excel, PowerPoint, OutlookMaintain a professional & welcoming demeanorDemonstrated professionalism in written and verbal communicationsStrong organizational and time management skillsAbility to prioritize, multitask and work with minimal supervision requiredFlexibility to work overtime as necessary, sometimes without advanced noticeAccuracy and attention to detail are essentialCommitment to meeting deadlinesAbility to remain calm under pressureWhy Laborie:Paid time off and paid volunteer timeMedical, Dental, VisionPension PlanParental Leave and Adoption ServicesHealth and Wellness Programs and EventsLaborie provides equal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.