Administrative Coordinator

Administrative Coordinator

We believe that great healthcare is an essential safeguard of human dignity.

At Laborie, we know the work we do matters – it's what fuels our motivation and contributes to our success. If you're ready to make a positive impact in the lives of patients across the globe, we'd like to meet you.

We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good. We're not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion.

About the Role:

Reception & Visitors

• Owner of Plant Calendar and Training Center Calendar to ensure all visitors & events are approved and scheduled to avoid conflicts
• Receive visitors and provide optimal first impressions for internal and external customers in alignment with our Laborie brand & values. Conductions Safety briefing for first time visitors
• Manages day-to-day administration of CARE system (Security & Card Access)
• Manages incoming/outgoing mail distribution and courier services working in conjunction with warehouse/shipping team

Office Administration

• Maintain tidy and well-organized common areas
• Event planning & coordination with caterers for on-site food/beverage, including set-up and clean-up
• Service on Employee Engagement team contributing to positive workplace culture
• Maintain office equipment and purchase and manage office supply inventory
• Prepares, analyzes, and coordinates with local suppliers for efficient delivery of products and services
• May coordinate certain maintenance items for facility working with Facilities Manager, property management, cleaning services, local utilities, and building security services providers
• May provide support to shipping and receiving at facility as backup

Document Management & Administrative Support

• Supports Site Leader with all invoice & accounts payable duties, expense reporting. Discretion in handing and maintaining confidential information.
• Assists Site Leader in coordinating materials for various presentations, Site Performance Reviews & reports
• Talent Acquisition & New Hire support, including certain orientation materials & documentation (HR & payroll items).
• Provides support when needed for plant Sustainability reporting & sustainability projects
• May support Operations team with various documentation related to Operations training
• Other administrative tasks as assigned

Project Management

• Support management with special projects and process improvement.

What you Bring:

• High school diploma (or GED equivalent); secretarial certification preferred
• Advanced Microsoft Office skills: Word, Excel, PowerPoint, Outlook
• Maintain a professional & welcoming demeanor
• Demonstrated professionalism in written and verbal communications
• Strong organizational and time management skills
• Ability to prioritize, multitask and work with minimal supervision required
• Flexibility to work overtime as necessary, sometimes without advanced notice
• Accuracy and attention to detail are essential
• Commitment to meeting deadlines
• Ability to remain calm under pressure

Why Laborie:

• Paid time off and paid volunteer time
• Medical, Dental, Vision
• Pension Plan
• Parental Leave and Adoption Services
• Health and Wellness Programs and Events

Laborie provides equal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.